Administrative Assistant — Public Service & Health

Talentify; Richmond (IN); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical plans

Vision and dental plans

Wellness rewards

HSA contribution

Pension options

Paid leave

Paid holidays

Education reimbursement

Public Service Loan Forgiveness

Free parking

LinkedIn Learning access

Job summary

State of Indiana is seeking a motivated office support role at Richmond State Hospital to back daily administrative operations and frontline customer service for internal and external partners.

The position emphasizes strong organizational and communication skills, MS Office proficiency, and meticulous attention to detail. A HS diploma is required; no degree needed. Enjoy comprehensive benefits and a stable public-sector career.

Qualifications

• Working knowledge of general office functions and clerical procedures.
• Basic computer skills.
• Active listening skills.
• Effective written and verbal communication skills.
• Organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and proofreading skills.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.
• Ability to work independently.
• Ability to provide effective and professional customer service to internal and external parties.

Responsibilities

• Supports the daily operations of an organization by performing general office tasks.
• Greets visitors and directs them to the appropriate person according to their needs.
• Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
• Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Accurately maintains and organizes office files.
• Delivers messages and run errands.
• Maintains inventory, orders, and distributes supplies.
• Completes tasks or projects assigned by supervisor in a timely manner.

Skills

General office skills

Microsoft Office Suite

Organizational skills

Attention to detail

Customer service

Verbal and written communication

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

State of Indiana is seeking a motivated office support role at Richmond State Hospital to back daily administrative operations and frontline customer service for internal and external partners.

The position emphasizes strong organizational and communication skills, MS Office proficiency, and meticulous attention to detail. A HS diploma is required; no degree needed. Enjoy comprehensive benefits and a stable public-sector career.