Administrative Assistant - Government Ops & Onboarding

State of Indiana; Indianapolis (IN); Presencial; USD 31.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Three medical plan options (including

Wellness Rewards Program

Health Savings Account

Deferred compensation 457(b)

Fully-funded pension options

Paid leave policies including parental

Paid vacation and holidays

Free Parking

LinkedIn Learning access

Descripción de la vacante

The State of Indiana seeks an Administrative Assistant 4 to deliver critical operational, logistical, and clerical support across daily workflows. You will coordinate financial tasks, facilities, and onboarding logistics for a busy state agency.

Working with the DOL Central office, you’ll handle onboarding checklists, document processing, and travel arrangements while maintaining a high level of accuracy and collaboration with division heads.

Formación

• Specialized knowledge of the basic principles and theories of administrative management.
• Working knowledge of research techniques and report composition.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to prioritize tasks and multitask.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).

Responsabilidades

• Financial & Document Processing: Receipt Processing; Distribute daily cash and check receivables to relevant division accounts receivable staff.
• Facilities & Office Operations: Facilities coordination; Fleet Administration; Access Control; Review agency staff seating and office layout needs with division heads.
• Personnel & Training Logistics: Onboarding / Offboarding Checklist Administration; Language Services Training coordination. Book flights, hotels, and fleet or rental cars in coordination with travel administrator.

Conocimientos

Organizational Coordination

Financial Precision

Collaborative Communication

Microsoft Office Suite

Educación

High School Diploma or HSE and 4 years of related experience

Herramientas

Microsoft Office Suite

Descripción del empleo

The State of Indiana seeks an Administrative Assistant 4 to deliver critical operational, logistical, and clerical support across daily workflows. You will coordinate financial tasks, facilities, and onboarding logistics for a busy state agency.

Working with the DOL Central office, you’ll handle onboarding checklists, document processing, and travel arrangements while maintaining a high level of accuracy and collaboration with division heads.