Administrative Assistant – Public Safety Records & Office Support

Texas A&M International; Austin (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Texas Highway Patrol within the Texas Department of Public Safety seeks an Administrative Assistant to perform complex clerical support, handle records, and assist staff with reports and communications.

The role requires a high school diploma, at least one year of clerical experience, and the ability to learn DPS policies. Driving may be required; prior notary experience is a plus. Safety and confidentiality are essential in this position.

Qualifications

• Education: High School Diploma or equivalent.
• Experience: Minimum one year of general clerical work.
• Substitution: 1 year education may substitute for each year of experience.
• Licensure: If driving is required, must possess a valid driver license.

Responsibilities

• Answer and route phone calls, take messages, greet and direct visitors to staff.
• Maintain records on crash reports, firearms qualifications and district personnel lists.
• Assist staff with correspondence, reports, logs, records, and related documents.
• Prepare and edit reports, letters, memos and vouchers.
• Process crash report sales, including collecting fees and deposits.
• Arrange purchasing of new uniforms and turnover of old ones.
• Order and maintain inventory of office supplies.
• Maintain case reports for staff, including jail receipts and property inventory.
• Receive, sort and distribute mail and packages.
• Schedule meetings, events and activities.
• May process open records requests and/or obtain statistical data.
• May reconcile gasoline receipts; order fuel; submit reports.
• May act as a Notary.
• May be required to take deposits to bank.
• Attend work regularly and observe agency leave and attendance policies.
• Perform other duties as assigned.

Skills

Interpersonal skills

Communication

Organizational skills

Attention to detail

Technology proficiency

Notary (optional)

Education

High School Diploma/equivalent

Tools

Microsoft Office

Job description

Texas Highway Patrol within the Texas Department of Public Safety seeks an Administrative Assistant to perform complex clerical support, handle records, and assist staff with reports and communications.

The role requires a high school diploma, at least one year of clerical experience, and the ability to learn DPS policies. Driving may be required; prior notary experience is a plus. Safety and confidentiality are essential in this position.