Administrative Assistant — Public Records & Meetings

Florida; Tampa (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

The Florida Commission on Offender Review is seeking a Staff Assistant – CS to support the Regional Administrator and staff in daily operations at the central office and via field locations. Responsibilities include handling inquiries, processing documents, coordinating budget information, preparing routing correspondence, and maintaining records in compliance with state policies.

The ideal candidate will have knowledge of the criminal justice system, strong communication and multitasking

Qualifications

• Knowledge of the Criminal Justice System.
• Ability to work independently with minimum supervision.
• Ability to interact with the public, that may include law enforcement personnel, victims, inmates, and their families.
• Ability to communicate effectively.
• Ability to multitask.
• Computer skills, to include various Microsoft software programs.

Responsibilities

• Answers the telephone; responds to e-mail inquiries; types, proofreads, and distributes completed reports and documents; coordinates the monthly processing of budget information such as travel, invoices, billing receipts; assist in the coordinating of staff meetings and takes meeting minutes as needed, maintains filing systems, and purges records in accordance with established procedures and retention schedules.
• Receives and processes incoming and outgoing mail, screens correspondence and other materials to determine proper handling. This includes reviewing and processing incoming bills/invoices in accordance with the State of Florida Prompt Payment law. Maintains office logbooks consisting of a variety of case materials to be assigned and completed by Regional Administrator, Supervisors and Commission Investigators.
• Prepares routing correspondence for the Regional Administrator; responds to routine requests for information from the public; and assists with the organization of the Regional Administrator’s records and work files.
• Maintains an updated library of administrative rules, procedure directives, legal opinions, Florida Statutes, agency policies, and other information issued by the Agency Head, Director of Operations, Regional Administrator, and any other policy-maker as appropriate; and assists staff in researching and locating information from these sources.
• Perform other related work as required that may involve working with confidential information and documents.

Skills

Criminal justice knowledge

Independent work

Public interaction

Effective communication

Multitasking

MS Office proficiency

Tools

MS Office

Job description

The Florida Commission on Offender Review is seeking a Staff Assistant – CS to support the Regional Administrator and staff in daily operations at the central office and via field locations. Responsibilities include handling inquiries, processing documents, coordinating budget information, preparing routing correspondence, and maintaining records in compliance with state policies.

The ideal candidate will have knowledge of the criminal justice system, strong communication and multitasking