STAFF ASSISTANT - 78002095

Florida; Tampa (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

The Florida Commission on Offender Review is seeking a Staff Assistant – CS to support the Regional Administrator and staff in daily operations at the central office and via field locations. Responsibilities include handling inquiries, processing documents, coordinating budget information, preparing routing correspondence, and maintaining records in compliance with state policies.

The ideal candidate will have knowledge of the criminal justice system, strong communication and multitasking

Qualifications

• Knowledge of the Criminal Justice System.
• Ability to work independently with minimum supervision.
• Ability to interact with the public, that may include law enforcement personnel, victims, inmates, and their families.
• Ability to communicate effectively.
• Ability to multitask.
• Computer skills, to include various Microsoft software programs.

Responsibilities

• Answers the telephone; responds to e-mail inquiries; types, proofreads, and distributes completed reports and documents; coordinates the monthly processing of budget information such as travel, invoices, billing receipts; assist in the coordinating of staff meetings and takes meeting minutes as needed, maintains filing systems, and purges records in accordance with established procedures and retention schedules.
• Receives and processes incoming and outgoing mail, screens correspondence and other materials to determine proper handling. This includes reviewing and processing incoming bills/invoices in accordance with the State of Florida Prompt Payment law. Maintains office logbooks consisting of a variety of case materials to be assigned and completed by Regional Administrator, Supervisors and Commission Investigators.
• Prepares routing correspondence for the Regional Administrator; responds to routine requests for information from the public; and assists with the organization of the Regional Administrator’s records and work files.
• Maintains an updated library of administrative rules, procedure directives, legal opinions, Florida Statutes, agency policies, and other information issued by the Agency Head, Director of Operations, Regional Administrator, and any other policy-maker as appropriate; and assists staff in researching and locating information from these sources.
• Perform other related work as required that may involve working with confidential information and documents.

Skills

Criminal justice knowledge

Independent work

Public interaction

Effective communication

Multitasking

MS Office proficiency

Tools

MS Office

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884515

Agency: Commission on Offender Review

Working Title: STAFF ASSISTANT - 78002095

The Florida Commission on Offender Review is looking to fill the Staff Assistant – CS position. The Commission on Offender Review performs a vital role in Florida’s criminal justice system by preserving the autonomy needed in post-release decisions affecting inmates and ex-offenders. The commission functions as a quasi-judicial, decision-making body. Commissioners preside over weekly meetings at the central office in Tallahassee and various other state locations as required by statute. During these public proceedings, the commissioners make a variety of determinations regarding parole and other releases .

Position Description

• This is administrative work assisting the Regional Administrator with the daily operations of the office. In addition, assist supervisors and other staff personnel as needed.
• Answers the telephone; responds to e-mail inquiries; types, proofreads, and distributes completed reports and documents; coordinates the monthly processing of budget information such as travel, invoices, billing receipts; assist in the coordinating of staff meetings and takes meeting minutes as needed, maintains filing systems, and purges records in accordance with established procedures and retention schedules.
• Receives and processes incoming and outgoing mail, screens correspondence and other materials to determine proper handling. This includes reviewing and processing incoming bills/invoices in accordance with the State of Florida Prompt Payment law. Maintains office logbooks consisting of a variety of case materials to be assigned and completed by Regional Administrator, Supervisors and Commission Investigators.
• Prepares routing correspondence for the Regional Administrator; responds to routine requests for information from the public; and assists with the organization of the Regional Administrator’s records and work files.
• Maintains an updated library of administrative rules, procedure directives, legal opinions, Florida Statutes, agency policies, and other information issued by the Agency Head, Director of Operations, Regional Administrator, and any other policy-maker as appropriate; and assists staff in researching and locating information from these sources.
• Perform other related work as required that may involve working with confidential information and documents.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR THIS POSITION

• Knowledge of the Criminal Justice System
• Ability to work independently with minimum supervision
• Ability to interact with the public, that may include various law enforcement personnel, victims, inmates, and or their families, etc.
• Ability to communicate effectively
• Ability to multitask
• Computer skills, to include various Microsoft software programs.

Special Notes:

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Commission on Offender Review that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background investigation results are received, reviewed, and approved by the Commission. Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Also, employees are subject to background re-screening at least every five (5) years.”

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location: TAMPA, FL, US, 33602 TAMPA, FL, US, 33604 TAMPA, FL, US, 33605 TAMPA, FL, US, 33606 TAMPA, FL, US, 33607 TAMPA, FL, US, 33609 TAMPA, FL, US, 33610 TAMPA, FL, US, 33611 TAMPA, FL, US, 33612 TAMPA, FL, US, 33613 TAMPA, FL, US, 33614 TAMPA, FL, US, 33615 TAMPA, FL, US, 33616 TAMPA, FL, US, 33617 TAMPA, FL, US, 33618 TAMPA, FL, US, 33619 TAMPA, FL, US, 33620 TAMPA, FL, US, 33625 TAMPA, FL, US, 33626 TAMPA, FL, US, 33634 TAMPA, FL, US, 33637 TAMPA, FL, US, 33672 TAMPA, FL, US, 33680 TAMPA, FL, US, 34748

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.