Administrative Assistant, Public Health – Telework Eligible

State of Montana; Alaska; Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

The Montana Department of Public Health and Human Services seeks an Administrative Assistant 3 to support the Early Childhood and Family Support Division across the state. The role involves establishing office systems, coordinating meetings, travel, and handling communications.

This position may be eligible for partial telework within Montana; DPHHS offers comprehensive benefits including health insurance, paid leave and holidays, and retirement plans; located in Helena with full-time schedule.

Qualifications

• Knowledge of office management practices and procedures.
• Knowledge of confidentiality procedures including HIPPA regulations.
• Working knowledge of Microsoft Office software.
• Knowledge of proper business English, spelling, and grammar.
• Knowledge of effective customer service methods and techniques.
• Meet minimum qualifications: High School or equivalent, and two (2) years office administration experience.
• Other combinations of directly related education/experience may be considered.

Responsibilities

• Develop and establish office management and administrative support systems and procedures.
• Manage electronic, verbal, and written communications and correspondence.
• Maintain data and records, forms, templates, inventories, and supplies.
• Coordinate events, travel arrangements, and provide meeting support.

Skills

Office management

HIPAA confidentiality

Microsoft Office

Business English

Customer service

Data/records management

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

The Montana Department of Public Health and Human Services seeks an Administrative Assistant 3 to support the Early Childhood and Family Support Division across the state. The role involves establishing office systems, coordinating meetings, travel, and handling communications.

This position may be eligible for partial telework within Montana; DPHHS offers comprehensive benefits including health insurance, paid leave and holidays, and retirement plans; located in Helena with full-time schedule.