Administrative Assistant 2

State of Montana; Town of Montana (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

The Montana Department of Public Health and Human Services (DPHHS) invites applications for a clerical and administrative support position within the Child and Family Services Division. You will assist social workers by typing correspondence, maintaining foster care records, and updating demographic information.

Successful applicants will undergo background checks and reference checks. DP HHS is an equal opportunity employer; reasonable accommodations are available in the application process.

Qualifications

• Knowledge of the structure and content of the English language including grammar.
• Ability to communicate orally and in writing.
• Skill in researching.
• Develop constructive and cooperative working relationships with others.
• Preferred: Knowledge of social services systems related to child protection issues.
• Meet minimum qualifications: High school diploma or its equivalent.
• Two years of job related work experience in administrative support, receptionist or related areas.
• Other combinations of related education and experience may be considered on a case-by-case basis.

Responsibilities

• Typing correspondence, forms and other documents for social workers.
• Maintaining and updating Foster Care and other child-related records.
• Assisting staff with maintaining demographic information.

Skills

English language proficiency

Oral and written communication

Researching

Relationship building

Social services knowledge (preferred)

Education

High school diploma or equivalent

Two years related administrative experience

Job description

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at**www.statecareers.mt.gov**.

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Child and Family Services Division.

This position is responsible for providing clerical and administrative support services to Child and Family Services social workers regarding foster care, investigative and licensing functions. Responsibilities include: 1) Typing correspondence, forms, and other miscellaneous documents; 2) Maintaining and updating Foster Care and other child related records; 3) Assisting staff with maintaining demographic information.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana’s comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Ability to communicate both orally and in writing.
• Skill in researching.
• Develop constructive and cooperative working relationships with others.
• Preferred: Knowledge of the social services systems related to child protection issues.
• Meet minimum qualifications:
• High school diploma or its equivalent
• Two years of job related work experience in administrative support, receptionist or other related areas.
• Other combinations of related education and experience may be considered on a case‑by‑case basis.

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Additional Information

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.