Administrative Assistant 3 (37190)

State of Montana; Alaska; Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

The Montana Department of Public Health and Human Services seeks an Administrative Assistant 3 to support the Early Childhood and Family Support Division across the state. The role involves establishing office systems, coordinating meetings, travel, and handling communications.

This position may be eligible for partial telework within Montana; DPHHS offers comprehensive benefits including health insurance, paid leave and holidays, and retirement plans; located in Helena with full-time schedule.

Qualifications

• Knowledge of office management practices and procedures.
• Knowledge of confidentiality procedures including HIPPA regulations.
• Working knowledge of Microsoft Office software.
• Knowledge of proper business English, spelling, and grammar.
• Knowledge of effective customer service methods and techniques.
• Meet minimum qualifications: High School or equivalent, and two (2) years office administration experience.
• Other combinations of directly related education/experience may be considered.

Responsibilities

• Develop and establish office management and administrative support systems and procedures.
• Manage electronic, verbal, and written communications and correspondence.
• Maintain data and records, forms, templates, inventories, and supplies.
• Coordinate events, travel arrangements, and provide meeting support.

Skills

Office management

HIPAA confidentiality

Microsoft Office

Business English

Customer service

Data/records management

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Administrative Assistant 3 (37190)

2026-08-26 – State of Montana – all cities, AK

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Early Childhood and Family Support Division. The Early Childhood and Family Support Division works with community providers across the state and is home to many early childhood and family support programs including but not limited to child care; serving children with developmental delays; supporting families through nutrition education and support, maternal child health, home visiting, and child abuse prevention efforts. ECFSD strives to assure that children, youth, and families are healthy and thriving. This position serves as an Administrative Assistant for one of the bureaus in the ECFSD. The position is responsible for developing and establishing office management and administrative support systems, procedures, and services, including but not limited to electronic, verbal, and written communications and correspondence, data/records management, forms and templates, supply and equipment inventories, event coordination, travel arrangements, and support for meetings.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents. The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Knowledge of office management practices and procedures.
• Knowledge of confidentiality procedures including HIPPA regulations.
• Working knowledge of Microsoft Office software.
• Knowledge of proper business English, spelling, and grammar.
• Knowledge of effective customer service methods and techniques.
• Meet minimum qualifications: High School or equivalent, and two (2) years office administration experience.
• Other combinations of directly related education/experience may be considered.

Additional Information

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy. This position may be eligible for a statutory $1.00 an hour base pay increase effective July 1, 2026.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

Salary and Benefits

Salary: $22.72-22.72 per hour. Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan. Number of Openings: 1. Employee Status: Regular. Schedule: Full-Time. Job Type: Standard. Shift: Day. Job Travel: Yes, 10 % of the Time. Primary Location: Helena. Agency: Department of Public Health & Human Services. Union: Montana Federation of Public Employees.