Administrative Assistant 3 (37190)

Munro Footwear Group; Helena (MT); Hybrid; USD 25,821 - 36,776; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

The Munro Footwear Group is looking for an Administrative Assistant 3 based in Helena, Montana. The role involves managing office administration tasks, handling communications, and supporting various departments.

Applicants should possess a high school diploma and at least two years of experience. The position offers a comprehensive benefits package, including healthcare and retirement plans. This is a full-time position, with telework eligibility based on supervisor approval.

Qualifications

• At least two years of office administration experience.
• Knowledge of HIPAA regulations.
• Knowledge of effective customer service methods.

Responsibilities

• Develop and establish administrative support systems.
• Handle communications and correspondence.
• Manage data and records.

Skills

Office management practices

Microsoft Office software

Customer service methods

Confidentiality procedures

Business English proficiency

Education

High School diploma or equivalent

Job description

Job Description - Administrative Assistant 3 (37190) (26141511)

Overview

The Early Childhood and Family Support Division works with community providers across the state and is home to many early childhood and family support programs including but not limited to child care; serving children with developmental delays; supporting families through nutrition education and support, maternal child health, home visiting, and child abuse prevention efforts. ECFSD strives to assure that children, youth, and families are healthy and thriving.

Responsibilities

• Develop and establish office management and administrative support systems, procedures, and services.
• Handle electronic, verbal, and written communications and correspondence.
• Manage data/records, forms, and templates.
• Maintain supply and equipment inventories.
• Coordinate events, travel arrangements, and support for meetings.

Benefits

Working for the Montana Department of Public Health and Human Services (DPHHS) offers a comprehensive benefits package that includes healthcare coverage, retirement plans, paid vacation, sick leave, holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. DPHHS also provides advanced career opportunities.

Qualifications

• High School diploma or equivalent and at least two (2) years of office administration experience.
• Knowledge of office management practices and procedures.
• Knowledge of confidentiality procedures, including HIPAA regulations.
• Working knowledge of Microsoft Office software.
• Proficiency in proper business English, spelling, and grammar.
• Knowledge of effective customer service methods and techniques.
• Other combinations of directly related education/experience may be considered.

Application Process

• Submit a resume.
• Submit references.
• Include a cover letter.

Additional Information

• Position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.
• May be eligible for a statutory $1.00 an hour base pay increase effective July 1, 2026.
• Employee may be placed in a training assignment with pay below the base rate during the training period.

Salary and Work Details

Salary: $22.72 - 22.72 per hour

Telework Eligibility: Telework Eligible (Full‑time telework is not available; schedule must be supervisor approved.)

Benefits: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status: Regular, Schedule: Full‑Time

Job Type: Standard

Shift: Day

Travel: Yes, 10 % of the Time

Primary Location: Helena

Agency: Department of Public Health & Human Services

Union: Montana Federation of Public Employees

Contact

Contact Name: Jamie Closson

Contact Email: [e-mail]

Contact Phone: [phone]

Equal Employment Opportunity Statement

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency’s HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.