Administrative Assistant, Property Management

Brixmor Property Group; Rochester Hills (MI); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work schedule

Benefits package

Job summary

Brixmor Property Group in Rochester Hills, MI is seeking an administrative professional to support the Property Management Department. You will assist supervisors, manage daily office tasks, coordinate tenant and vendor communications, and help prepare budgets and invoices for approval.

The role requires 3–5 years of administrative experience, strong MS Word/Excel/Outlook skills, and the ability to learn real estate software.

Qualifications

• High school degree or equivalent.
• 3–5 years of office experience in an administrative support position.
• Real estate knowledge preferred.
• Strong verbal & written communication, customer service, time management, and decision-making.
• Team player and works well with all levels of the organization and external contacts.
• Strong computer skills (MS Word, Excel, Outlook, Power Point) and ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder.
• Ability to create, manipulate and maintain databases.
• Ability to organize and manage multiple projects.
• Reliable, on-time attendance.

Responsibilities

• Assist tenants in a courteous, professional and timely manner.
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner.
• Collect updated tenant information as necessary and distribute appropriately.
• Assist Property Manager with annual operating budget preparation.
• Assist Property Accountants with tenant accounting issues as directed by supervisor.
• Assist Tenant Coordinator with property and tenant specific requests including life safety policies and protocols.
• Work independently and within a team on projects.
• Prepare forms for specialty leasing deals and notices.
• Prepare vendor contracts, tenant bill backs and re-classes.
• Update tenant and vendor contact sheets, utility spreadsheets and opening schedules.
• Coordinate transfer of utility accounts to/from Landlord’s name; provide utility info to Construction Dept.
• Other duties as assigned by Supervisor

Skills

Verbal and written communication

Customer service

Time management

Decision-making

Team player

Attention to detail

Organizing multi projects

Education

High school degree or equivalent

Tools

MS Word

MS Excel

Outlook

PowerPoint

JDE

Avidxchange

Building Engines

Nexus

Salesforce

eBuilder

Job description

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.

Responsibilities Include, But Not Limited To

• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Collect updated tenant information as necessary and distribute appropriately
• Assist Property Manager as necessary with preparation of annual operating budget
• Assist Property Accountants as directed by their supervisor with tenant accounting issues
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
• Work independently and within a team on special, nonrecurring and ongoing projects
• Assist in all general administrative duties and other duties as required
• Prepare forms for specialty leasing deals, open, close and possession notices
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Qualifications

• High school degree or equivalent
• 3-5 years office experience in an administrative support position
• Real estate knowledge preferred
• Skilled in verbal & written communication, customer service, time management, and decision-making
• Team player and works well and professionally with all levels of the organization and external contacts
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
• Ability to create, manipulate and maintain databases
• Ability to organize and manage multiple projects
• Strong attention to detail and personal initiative
• Ability to produce error-free work and to adapt quickly to new work assignments and situations
• Reliable, on-time attendance

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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