Administrative Assistant — Property & Guest Services

Equity LifeStyle Properties, Inc.; Scotts Valley (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) match

Paid vacations

Paid holidays

Sick time

Job summary

Equity LifeStyle Properties, Inc. in Scotts Valley, CA is seeking an Administrative Assistant to help maintain property operations and to attract and serve guests and residents.

You will greet guests, maintain open communications with staff, assist with accounts payable and procurement card reconciliations, organize files, and support management to uphold the company’s standards of quality and professionalism.

Qualifications

• High school diploma or equivalent.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned.

Skills

office experience

communication

organizational skills

attention to detail

computer skills

weekend availability

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

automated accounting systems

Job description

Equity LifeStyle Properties, Inc. in Scotts Valley, CA is seeking an Administrative Assistant to help maintain property operations and to attract and serve guests and residents.

You will greet guests, maintain open communications with staff, assist with accounts payable and procurement card reconciliations, organize files, and support management to uphold the company’s standards of quality and professionalism.