Office Administrative Associate

Kinetic; Costa Mesa (CA); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Health, dental, vision insurance

401k retirement plan with company match

Paid vacation and holidays

Ongoing training and professional development

Job summary

Kinetic in Costa Mesa is seeking an Office Administrative Associate to ensure smooth day-to-day operations. The ideal candidate will provide organizational support through scheduling, office coordination, and onboarding assistance while identifying opportunities to improve efficiency.

This role requires previous experience in an administrative capacity, strong organizational skills, and proficiency in Microsoft and Google Suites. Join Kinetic and contribute to enhancing vehicle safety in the automotive industry.

Qualifications

• Previous experience in an administrative or office coordination role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the primary point of contact for office operations.
• Maintain a clean and organized office environment.
• Coordinate office supplies and manage inventories.

Skills

Organizational skills

Excellent communication skills

Proficiency in Microsoft Office Suite

Proficiency in Google Suite

Job description

Kinetic Automation is pioneering effortless modern vehicle repair. Kinetic uses proprietary AI and autonomous robotics technology to automate vehicle maintenance and simplify repair administration for automotive manufacturers, collision shops, dealerships, and insurance carriers. Kinetic’s service hubs and intake centers ensure accurate calibration, rapid turnaround, and predictable costs for the rapidly growing ADAS and EV ecosystem. The company has financial backing from top-tier investors, including Menlo Ventures, Lux Capital, and Construct Capital. For more information, visit www.kinetic.auto.

The role

The Office Administrative Associate plays a critical role in ensuring smooth day-to-day office operations by providing comprehensive administrative and organizational support across the company. This position is ideal for a detail-oriented professional who thrives in a dynamic environment and takes pride in maintaining an organized, efficient, and welcoming workplace. The role supports leadership and internal teams through office coordination, scheduling, onboarding logistics, and event planning, while continuously identifying opportunities to improve office efficiency and operations. Strong communication skills and a proactive, service-oriented mindset are essential for success in this role.

Responsibilities

• Serve as the primary point of contact for general office operations and administrative support
• Maintain a clean, organized, and professional office environment
• Order and manage office supplies, kitchen inventory, and equipment
• Coordinate office lunches, catering, and team meals
• Manage calendars, appointments, meetings, and on-site scheduling
• Assist with onboarding logistics, including workspace setup and supply coordination
• Facilitate processing of USPS mail, invoices and office-related expenses
• Support leadership and teams with administrative tasks
• Assist with planning meetings, internal events, and company activities
• Communicate effectively with internal teams and external partners
• Identify opportunities to improve office efficiency and organization
• Support special projects and administrative operational needs as assigned

Required qualifications

• Previous experience in an administrative, office coordination, or similar role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Suite and general knowledge of web-based applications
• Professional demeanor with a proactive, solution-oriented mindset
• Ability to work independently while supporting cross-functional teams
• Experience in a growing or dynamic company environment is a plus
• Competitive hourly wage, performance bonus, and incentive stock options (ISOs)
• Health, dental, vision, life, and disability insurance
• 401k retirement plan with company match
• Health savings account (HSA) available with company contribution
• Flexible spending accounts (FSAs)
• Paid vacation and holidays
• Ongoing training and professional development opportunities

Join the Kinetic team and drive the adoption of ADAS calibration solutions that enhance vehicle safety and reduce administrative friction for customers. If you are passionate about making a positive impact in the automotive industry, we want to hear from you! We offer competitive compensation, comprehensive benefits, and regular career-growth opportunities. If you meet the qualifications for this position and would like to join our team, please submit your resume for consideration.