Administrative Assistant - Project & Office Support

Moffatt & Nichol; Richmond (VA); Hybrid; USD 52,000 - 69,000; Full time

Benefits offered by this job

Health insurance

HSA match

Paid time off

401(k) match

Tuition Reimbursement

Wellness Program

Life Insurance

Employee Assistance Program

Job summary

Moffatt & Nichol is seeking an Administrative Assistant in Richmond, VA to provide broad administrative support across a department or project. The role involves travel coordination, invoice processing, document control, and office coordination under supervision, with established procedures and templates.

Ideal candidates have a strong sense of organization, proficiency with Word/Excel, and the ability to work independently while coordinating with IT, Accounting, and HR as needed.

Qualifications

• High school diploma or equivalent required.
• Typically 3–5 years of administrative or office support experience.
• Organizational skills to multitask and meet deadlines.
• Proficient in core administrative systems and Word/Excel.
• Familiarity with project documentation conventions and AP systems.
• Clear updates and effective communication with the team.

Responsibilities

• Provides front-line administrative support (phone, mail, supplies).
• Collaborates with internal IT to troubleshoot office equipment.
• Manages meeting scheduling, logistics, and setup.
• Liaises with Accounting and HR for corporate services.
• Maintains office and kitchen equipment and supplies.
• Supports project/document control and prepares materials.
• Prepares mailing, creates folders, and scans/copies documents.
• Tracks deadlines and sets up reminder systems.
• Schedules conference rooms for team and client meetings.
• Arranges travel including hotels, meals, and itineraries.
• Enters payable invoices and uploads to accounting system.

Skills

Administrative support

Travel coordination

Invoice processing

IT collaboration

Office software (Word/Excel)

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Moffatt & Nichol is seeking an Administrative Assistant in Richmond, VA to provide broad administrative support across a department or project. The role involves travel coordination, invoice processing, document control, and office coordination under supervision, with established procedures and templates.

Ideal candidates have a strong sense of organization, proficiency with Word/Excel, and the ability to work independently while coordinating with IT, Accounting, and HR as needed.