Project Administration Specialist - Waterfront Infrastructure

Moffatt; Richmond (VA); Vor Ort; USD 34.000 - 45.000; Vollzeit

Benefits dieser Stelle

Benefits package

HSA match

Wellness program

Paid time off

401(k) match

Life Insurance

Tuition reimbursement

Training programs

Pet Insurance

Zusammenfassung

Moffatt & Nichol in Richmond, VA seeks an Administrative Assistant to provide broad office support across a department, with growing independence on routine work. You will handle travel coordination, invoicing, and document control under general supervision.

This role emphasizes reliability, organization, and proactive communication; every day you will support meetings, manage scheduling, liaise with Accounting and HR, and help keep projects on track in a fast-paced AEC environment.

Qualifikationen

• High school diploma or equivalent required.
• Typically 3–5 years of administrative or office support experience.
• Proficient in core office software (Microsoft Word and Excel).
• Developing familiarity with project documentation conventions and accounts-payable/invoice-entry systems.
• Provides clear updates and adapts communication style to team needs.

Aufgaben

• Provides front-line administrative support, including phone coverage, mail handling, and supply ordering.
• Collaborates with IT to troubleshoot and maintain office equipment.
• Manages meeting scheduling, logistics, coordination, catering and setup.
• Liaison with Accounting and Human Resources.
• Maintains and manages office and kitchen equipment and supplies.
• Gathers data, completes digital documents, and organizes documents for projects.

Kenntnisse

Administrative experience

Microsoft Word & Excel

Communication skills

Multitasking

Independent worker

Ausbildung

High school diploma or equivalent

Tools

Accounts payable systems

Jobbeschreibung

Moffatt & Nichol in Richmond, VA seeks an Administrative Assistant to provide broad office support across a department, with growing independence on routine work. You will handle travel coordination, invoicing, and document control under general supervision.

This role emphasizes reliability, organization, and proactive communication; every day you will support meetings, manage scheduling, liaise with Accounting and HR, and help keep projects on track in a fast-paced AEC environment.