Administrative Assistant

Control Point Associates, Inc.; United States; On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Job summary

Control Point Associates, Inc. in Warren, NJ is seeking an experienced Administrative Assistant to support project managers and office operations.

The role involves scheduling, document creation, file management, CRM/Deltek data updates, and client greeting both in person and on calls. You will use Microsoft Word, Excel, Adobe Acrobat, and other office software to produce reports, contracts, and project materials while maintaining organized records and ensuring timely communication with team

Qualifications

• High School Diploma required.
• Strong MS Office skills and attention to detail.
• 1-3+ years administrative experience.
• Ability to work in a team and independently.

Responsibilities

• Coordinate scheduling and project setup on the network and maintain files.
• Create correspondence, technical reports, and project documents for tracking.
• Research property information and codes/d standards as required by clients and agencies.
• Maintain project files and compile reports for ongoing projects.
• Submit plans and applications to state/local agencies.
• Use Adobe Acrobat Writer to convert forms to electronic formats.
• Update and maintain project/office documents with Word, Excel and related software.
• Greet clients and visitors warmly and manage incoming calls.
• Sort mail and manage FedEx/package returns.
• Update CRM/Deltek database with project information.
• File, scan, and purge archived project materials.

Skills

Attention to detail

Team player

Adaptable

Professionalism

Education

High School Diploma

Tools

Adobe Acrobat Writer

Microsoft Word

Excel

Deltek CRM

Job description

Control Point Associates is seeking an experienced Administrative Assistant in our Warren, NJ office. Competitive pay, excellent benefits, an amazing team, and endless opportunities for overtime are just a few reasons why you should. Business is booming, and we’re looking for the best and brightest Administrative Assistant in the industry to join our team in Warren, NJ !! Take the first step towards the rest of your life in a supportive environment that promotes hard work and dedication!

*You must be work-authorized to work for any employer in the United States on a full-time basis without the need for employer sponsorship. Control Point Associates, Inc. does not provide sponsorship to employees.

Essential Functions:

• Assist the Project Managers and Office Managers with project coordination that entails scheduling, setting up contracts/projects on the network and maintaining files.
• Create correspondence, technical reports, and team specific documents for use with project tracking.
• Thoroughly but swiftly research property information and standards/codes required by our clients, and state and local agencies.
• Keep tabs on the projects to compile reports along the way.
• Submit plans and applications to state and local agencies.
• Use Adobe Acrobat Writer to convert applications and forms to electronic forms.
• Create, maintain and update project/office documents utilizing Microsoft Word, Excel and other related software.
• Pleasantly and warmly greet our clients and visitors in person and on all incoming calls.
• Sort and distribute the mail and take FedEx packages to the drop box.
• With great detail, update and maintain our CRM/Deltek database.
• Filing of project folders, scanning and purging of archived project information.

Knowledge, Skills and Abilities:

• High School Diploma.
• Excellent Microsoft Office Skills and attention to detail.
• 1-3+ years of Administrative Assistant experience.
• A positive can-do attitude and professionalism.
• Ability to pivot to changing situations and priorities.
• Excited to work with a team but can also excel on your own.

Compensation and Benefits:

• Pay Range: $18-$25 per hour.
• Additional Benefits: Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more .

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group.