Administrative Assistant (Product)

Amplify; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Unlimited PTO

401(k) with employer match

Parental leave

Backup childcare/eldercare

Job summary

Amplify is seeking a dynamic Administrative Assistant to support the Product Administrative Team. This broad role requires problem-solving and reliable support across the team, with the ability to multitask while maintaining complex schedules and administrative duties.

The ideal candidate is resourceful, highly organized, and a strong communicator, capable of handling confidential information and coordinating travel, meetings, and reporting with discretion.

Qualifications

• Minimum 1 year of administrative/office experience.
• Strong written and verbal communication.
• Ability to prioritize and multitask in a fast-paced environment.
• Experience with MS Office and Google Apps.

Responsibilities

• Support Product leadership in daily tasks and project work.
• Coordinate complex travel arrangements with discretion.
• Manage calendars, organize meetings, and prepare materials.
• Answer and route phone calls; draft documents as needed.
• Run operational reports and track process metrics.
• Handle confidential information with discretion and professionalism.
• Process vendor invoices, expense reporting, and related admin duties.
• Foster professional relationships across the organization.

Skills

Multitasking

Calendar mgmt

Travel coord

Communication

Problem solving

Education

College degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Job description

• We are seeking a dynamic candidate to support the Product Administrative Team
• This is a broad position that requires someone who is a problem-solver and can offer reliable support to the rest of the team
• The ability to multitask while maintaining complex schedules and managing administrative support is essential in this position
• The ideal candidate for this job is resourceful, highly organized, and a great communicator
• Support Product leadership in daily tasks
• Coordinate complex travel arrangements using discretion and sound judgement
• Function as a gatekeeper, including tracking and follow-up on office correspondence
• Perform administrative duties such as filing, copying, drafting documents, and answering/managing phone calls
• Run operational reports and track metrics to assist in process optimization
• Research background information on technologies, solutions, vendors, etc. to create summaries of the findings
• Continually assess priorities and determine urgency of tasks at hand
• Communicate effectively and deal professionally with internal managers and staff
• Exercise sound judgment and problem-solving skills that allow the office to function professionally and efficiently
• Organize and help execute core processes including: processing vendor invoices, expense reporting, time tracking, staffing processes, etc. across the organization
• Take initiative in executing a wide variety of administrative support duties including the management of complex calendars, arrangement of meetings and travel, assistance with presentation preparation, etc
• Handle confidential information with discretion and professionalism
• Cultivate relationships with employees and co-workers

Benefits

• Full benefits: Our health insurance options include health, dental, and vision coverage for spouses, domestic partners, and children—effective on your date of hire. We make a generous contribution to all employee HSA plans, which can be used to cover eligible health expenses. We offer unlimited paid time off, a 401(k) plan with an employer match, long- and short-term disability, and employer-sponsored employee life insurance. We offer paid parental leave, backup childcare and backup eldercare. On top of all that, we also provide our full-time employees with a robust voluntary benefits program that includes coverage options for everyone in the family, including pets.
• Opportunities for inspiration: Amplify believes in the importance of supporting charitable nonprofits in the communities where we live and work. We encourage employees to support organizations that promote the welfare of children and families in the areas of education, health, and social services. One way for employees to give back is through our Volunteer Time Off program, which allows employees to take 16 hours each year to contribute to an eligible charitable or nonprofit organization.
• Tuition reimbursement: Full-time employees who are enrolled in an accredited college or university course related to their areas of work are eligible to receive tuition reimbursement.

Capacity to interact and interface with people on all levels and of all backgroundsAbility to multitask in a fast-paced environmentExcellent verbal and written communication skillsExperience with Microsoft Suite (Word, Excel) and Google Apps (Gmail, Calendar, Sheets)College degree or equivalent experienceAbility to prioritize tasks and anticipate changing needsAt least 1 year of experience as an Administrative Assistant, Operations Assistant, or Executive Assistant in a professional, office environmentStrong organizational, analytical and problem-solving skillsAbility to handle a high pressure and high volume workloadSelf-directed and motivated; able to work independently as well as collaboratively with a teamAptitude to grasp complex tasks and carry out directions independentlyAbility to work well under pressure, handle interruptions, and adjust priorities throughout the day