Administrative Assistant - Plant Operations & Compliance

Duke University; Mooresville (NC); On-site; USD 35,000 - 52,000; Full time

Job summary

Duke Health Lake Norman Hospital in Mooresville, NC is seeking an Administrative Assistant to support Plant Operations. You will handle communications, coordinate with multiple departments, and assist with maintenance-related tasks in a fast-paced hospital setting.

Responsibilities include managing the CMMS work orders, assisting with invoices and proposals, and maintaining vendor relationships. Strong organizational skills and reliability are essential for success in this role.

Qualifications

• High school diploma or equivalent required.
• Two years of administrative support experience.

Responsibilities

• Excellent written and verbal communication with internal and external stakeholders.
• Daily communication with Plant Operations Director, Supervisor, and staff.
• Coordinate with departments across the organization on projects.
• Liaise with outside vendors and contractors on behalf of Plant Operations.
• Respond to emails and text messages promptly.
• Answer plant operations office phone and gather information for maintenance requests.
• Dispatch and track maintenance work orders in the CMMS system.
• Create, sort, and file maintenance work orders and convenience reports.

Skills

Written communication

Verbal communication

Organization skills

Education

High school education or equivalent

Job description

Duke Health Lake Norman Hospital in Mooresville, NC is seeking an Administrative Assistant to support Plant Operations. You will handle communications, coordinate with multiple departments, and assist with maintenance-related tasks in a fast-paced hospital setting.

Responsibilities include managing the CMMS work orders, assisting with invoices and proposals, and maintaining vendor relationships. Strong organizational skills and reliability are essential for success in this role.