Administrative Assistant I

idexcel; Midland (TX); On-site; USD 15,354 - 21,868; Full time

Job summary

A staffing and IT services organization is seeking an Administrative Assistant I in Midland, TX. The role involves providing administrative support by managing schedules, organizing meetings, and maintaining office procedures. Qualified candidates should have a high school diploma and 1-2 years of administrative experience, with proficiency in Microsoft Office applications. Excellent communication and organizational skills are essential. This position offers an hourly wage of $13.51.

Qualifications

• 1-2 years secretarial/administrative experience.
• Ability to maintain confidentiality and handle matters discreetly.
• Proactive and self-starter with minimal direction.

Responsibilities

• Provide administrative support to business leaders.
• Maintain and coordinate calendars and schedule appointments.
• Organize meetings and training events logistics.

Skills

Expert in PowerPoint

Excellent organizational skills

Strong interpersonal skills

Effective time management

Problem-solving skills

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Idexcel is a global staffing and IT services organization, with a mission to bring great people and great organizations together. Our diverse client base represents a wide range of industries, including technology, telecom, insurance, healthcare, manufacturing, banking & financial services, food & commodities trading and federal organizations. Our teams of experienced recruiters directly work with client companies seeking exceptional people to help with their business initiatives.

Idexcel, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law.

Job Description

Administrative Assistant I

11/28/2016 to 05/26/2017
MIDLAND, TX, USA, 79701
$13.51/hr on w2

The Administrator I provides effective and responsive administrative/secretarial services to support business leaders in day-to-day business operations and activities. Primary responsibilities include key functions such as:

• Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.
• Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements.
• Schedule, plan and organize all logistical details for in‑house and off‑site meetings, training and events.
• Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager’s signature.
• Provide general office administrative services.
• In some functions, but not all:
  • Will support budget management, liaising with finance to ensure costs are monitored and controlled.
  • Assist with job candidate interview scheduling.
  • Enter temporary support requests into My Resources or other generating system.
  • Run reports in Excel, Access, Business Objects and other data gathering programs.
  • Input and update data into Oracle databases.
  • Provide tactical support (answering questions on central sites and on various internal processes and e‑tools).
  • Help keep organization charts up to date as directed.
  • Maintain filing and records management systems and other office flow procedures which may be confidential.
  • At some sites, an administrator may provide payroll support for hourly associates.
  • Generate, review and file pharmacy reports.
  • Accurately maintain customer pricing files and complete contract data entry.
  • Create statistics, send out customer brochures or correspondence, or document leads.

Required Qualifications:

1. High School Diploma, GED or local equivalent.
2. 1–2 years secretarial/administrative experience.
3. Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook.
4. Self‑Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly.
5. Effective time management and organizational skills; able to balance multiple priorities.
6. Effectively problem solve and resolve a variety of issues and topics within the job scope.
7. Ability to effectively interact and communicate with senior level management and corporate contacts.
8. Excellent interpersonal, verbal and written communications skills including strong grammatical skills.

Sandra Taylor
571-267-4186