Administrative Assistant, Pediatrics

The Rector & Visitors of the University of Virginia; Charlottesville, Virginia, Evanston Township (VA, MN, IL); On-site; USD 35,000 - 45,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support the Pediatric Psychology and Behavioral Health section. This role offers a unique opportunity to work in a collaborative environment focused on improving child health. The position involves clerical tasks, managing schedules, and providing customer support. Ideal candidates will possess strong communication skills and attention to detail. Join a progressive team dedicated to community service and excellence in pediatric care. This role is perfect for those looking to grow in a supportive, learning-oriented environment.

Qualifications

• High School Diploma required for both positions.
• One year of relevant experience preferred for Intermediate position.

Responsibilities

• Type memos, correspondence, and confidential reports.
• Manage calendars, schedule appointments, and meetings.
• Greet visitors and provide customer support.

Skills

Strong written communication skills

Strong oral communication skills

Attention to detail

Ability to work independently

Ability to work in teams

Education

High School Diploma

Job description

The Department of Pediatrics at the University of Virginia (UVA) School of Medicine is seeking applicants for an Administrative Assistant or Intermediate Administrative Assistant to handle clerical and administrative tasks for the Pediatric Psychology and Behavioral Health section.

This role involves providing office support under supervision, with responsibilities that are often repetitive and follow established procedures.

About UVA Pediatrics

The UVA Department of Pediatrics and UVA Health Children's aim to improve child and family health through collaborative care, education, research, leadership, and community service.

Join a department known for outstanding staff and progressive initiatives, supporting a supportive, learning-oriented team environment.

This position requires collaboration and cross-coverage within the division of Neurodevelopmental Pediatrics and potential reassignments within the department.

Responsibilities

1. Type memos, correspondence, forms, and confidential reports.
2. Screen calls and mail, answer inquiries, route calls appropriately.
3. Manage calendars, schedule appointments, meetings, and travel.
4. Review and respond to standard correspondence.
5. Greet visitors and provide customer support.
6. Support various department areas at the division level.
7. Manage division office space.
8. Edit faculty CVs as needed.
9. Perform additional duties as assigned.

Minimum Qualifications

For Administrative Assistant:

• High School Diploma
• No experience required

For Intermediate Administrative Assistant:

• High School Diploma
• At least one year of relevant experience

Preferred Qualifications

• Ability to work independently and in teams
• Positive attitude and task commitment
• Ownership and attention to detail
• Strong written and oral communication skills

This is a restricted, non-exempt, benefited position dependent on project needs, funding, and performance. For benefits info, visit hr.virginia.edu/benefits.

The position remains open until filled. Background checks and pre-employment health screens are required. References will be collected via UVA's Skill Survey process.

Physical Demands

Located in Charlottesville, VA, this is an in-person, on-site role, Monday through Friday. It involves primarily sedentary work with occasional travel for meetings and programs.

Application Process

Apply through UVA Careers by searching for R0071893. Internal applicants must apply via their UVA Workday profile. Submit a CV and cover letter; all documents should be combined into a single PDF or uploaded into the submission field. Incomplete applications will not be considered.

For questions, contact Yelena Markazyan at [e-mail].

Learn more about UVA and Charlottesville at virginia.edu/life/charlottesville and embarkcva.com.

UVA is committed to diversity and equal opportunity employment, considering all qualified applicants without regard to various protected statuses.