Administrative Assistant

Association Services Inc.; Charlottesville (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to join their Charlottesville office. In this role, you will provide essential support to the property management team, ensuring smooth operations and excellent customer service. Your responsibilities will include managing communications, maintaining records, and coordinating schedules. This dynamic position offers the opportunity to work in a collaborative environment while building positive relationships with clients and vendors. If you have a service-driven mindset and a passion for organization, this could be the perfect opportunity for you to thrive in your career.

Qualifications

• 2+ years of office administrative support experience required.
• Proficient in MS Office Suite (Word, Excel, Outlook).
• Excellent communication skills, both written and spoken.

Responsibilities

• Provide administrative support to the property management team.
• Act as a central point of contact for internal and external communications.
• Manage calendars and schedule appointments for the team.

Skills

Office Administrative Support

Customer Service

MS Office Suite

Communication Skills

Project Management

Education

High School Diploma

Associate's Degree

Tools

MS Word

MS Excel

MS Outlook

Job description

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With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Associa is now hiring a full time Administrative Assistant at our Charlottesville, VA corporate office location.

Daily responsibilities:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.
• Other tasks as requested.
  
  
  

Requirements

• 2+ years of office administrative support experience.
• Service drive, Customer focused, Team oriented.
• Proficient in MS Office Suite (Word, Excel, Outlook).
• Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.
• Excellent communication skills, written and spoken.
  
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

22048

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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