Administrative Assistant, Pediatrics

University of Virginia; Charlottesville (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support faculty in healthcare initiatives. This full-time role involves project management, scheduling, and administrative duties that empower faculty to focus on impactful work. Join a progressive team dedicated to diversity and inclusion, while enjoying a supportive environment that fosters professional growth. If you are organized, proactive, and eager to contribute to meaningful healthcare projects, this opportunity is perfect for you.

Qualifications

• High School Diploma required; experience preferred for Intermediate level.
• Strong communication and organizational skills are essential.

Responsibilities

• Manage day-to-day operations and support faculty initiatives.
• Coordinate events and maintain project records for healthcare initiatives.

Skills

Project Management

Communication Skills

Time Management

Problem-Solving

Flexibility

Education

High School Diploma

Tools

Asana

Trello

Basecamp

Job description

The Department of Pediatrics at the University of Virginia (UVA) School of Medicine is seeking applicants for the position of Administrative Assistant or Intermediate Administrative Assistant. This role will involve performing project management, clerical, and administrative duties to support several faculty appointments, in addition to providing general administrative assistance for the department. The Administrative Assistant/Project Manager will play a key role in ensuring the success of faculty-led healthcare initiatives by offering organizational and administrative support, enabling faculty to focus on the broader impact of their work. This position will include managing communication, scheduling, documentation, and coordination for faculty-driven projects, while ensuring the smooth execution of healthcare-related initiatives.

The successful candidate will join a department that employs outstanding people and is progressive in its initiatives to develop and support its staff, making it a great place to work. This position will join a supportive, learning-oriented team.

The successful candidate will be expected to:

• Support the Associate Chairs of JEDI (Justice, Equity, Diversity, and Inclusion) and Community Engagement by managing day-to-day operations, including meeting scheduling, space planning, and event coordination.
• Assist with program planning, financial reporting, and procurement for the JEDI and Community Engagement departments.
• Coordinate annual community engagement events and assist in the execution of healthcare-related faculty initiatives.
• Provide comprehensive administrative support including calendar management, meeting preparation, and correspondence handling.
• Organize and manage logistics for workshops, seminars, and other events.
• Maintain accurate project records and assist in report preparation for faculty meetings.

Preferred Qualifications:

• Experience in grant writing and/or research.
• Proficiency with project management tools such as Asana, Trello, or Basecamp.
• Strong independent work capability with a collaborative spirit.
• Excellent communication, time management, and problem-solving skills.
• A proactive attitude with flexibility to adapt to changing priorities.

Minimum Qualifications:

Administrative Assistant

• Education: High School Diploma
• Experience: None

Intermediate Administrative Assistant

• Education: High School Diploma
• Experience: At least one year of relevant experience

This position is a restricted position and is dependent upon project need, availability of funding, and performance. This is a Non-Exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed health screen is required for this position.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

Physical Demands:

This position is based in Charlottesville, VA and does not qualify for remote work. This position will be in person, on site Monday through Friday. This is a full-time position with a standard workweek, though occasional evenings or weekends may be required for events.

To Apply:

Please apply through Careers at UVA, and search for R0069446.

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.'

Complete an application online with the following documents:

• CV
• Cover letter

Upload all materials into the resume submission field; multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

For questions about the application process, please contact Yelena Markazyan, Academic Recruiter at [e-mail].

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physicians Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experience. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.