Administrative Assistant: Payments & Office Support

GOEBEL FIXTURE COMPANY; South Brunswick (NJ); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

401(k) matching

Flexible spending account

Health insurance

Paid time off

Vision insurance

Job summary

Peachstate Hobby Distribution is seeking an Administrative Assistant to join our team in Dayton, NJ. This role handles new account requests, phone inquiries, and payment processing, acting as the central office contact to ensure smooth operations.

The position requires at least 2 years of administrative experience, high school diploma, and strong Excel/Outlook skills. Normal hours are Mon-Thu 9-6 and Fri 9-5, with occasional extended hours or weekends as needed.

Qualifications

• 2+ years of administrative experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy in data entry and payment handling.

Responsibilities

• Process and manage new account requests efficiently and accurately, ensuring all documentation is complete and systems are updated.
• Answer and route incoming phone calls, providing exceptional customer service as the main office contact.
• Assist with processing payments from clients during busy periods to ensure timely processing.
• Coordinate with the warehouse team to manage FedEx and UPS claims processes, including documentation, tracking and resolution.

Skills

Administrative experience

Microsoft Office

Communication skills

Data entry

Payment handling

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

Peachstate Hobby Distribution is seeking an Administrative Assistant to join our team in Dayton, NJ. This role handles new account requests, phone inquiries, and payment processing, acting as the central office contact to ensure smooth operations.

The position requires at least 2 years of administrative experience, high school diploma, and strong Excel/Outlook skills. Normal hours are Mon-Thu 9-6 and Fri 9-5, with occasional extended hours or weekends as needed.