Administrative Assistant - Pathology

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

The Ohio State University Wexner Medical Center is seeking an Administrative Assistant to support 2–3 Vice Chairs in the Department of Pathology. The role involves handling administrative and clerical tasks, coordinating calendars, and organizing meetings, travel, and lectures.

The assistant will draft correspondence and assist with grant materials and publications. Responsibilities include preparing minutes, coordinating travel, and ensuring timely, accurate communications.

Qualifications

• Provides administrative and clerical support to Vice Chairs in the Department of Pathology.
• Manages calendars, schedules, and meeting logistics for multiple Vice Chairs.
• Drafts and finalizes correspondence and assembles materials for lectures, proposals and manuscripts.

Responsibilities

• Assist Vice Chairs with day-to-day administrative duties and issue resolution.
• Coordinate and organize meetings, workshops, and lectures including travel logistics.
• Prepare minutes, summaries and draw data for grant proposals and publications.

Skills

Administrative support

Clerical skills

Meeting coordination

Travel arrangements

Education

High School diploma or GED

Job description

Administrative Assistant who serves as the assistant to 2-3 Vice Chairs in the Department of Pathology; provides administrative and clerical support to Vice Chairs, detects and resolves day to day issues in the Vice Chairs' offices; oversees and coordinates daily administrative activities in the Vice Chairs' offices; conveys directives and instructions; oversees and coordinates appointment calendars; coordinates, schedules and organizes meetings, workshops and lectures; ensures prompt and accurate written, verbal and electronic communications; plans and arranges meeting logistics; records and transcribes meeting minutes; independently composes correspondence and finalizes draft copies of correspondence; coordinates and makes travel arrangements; coordinates, prepares and submits reimbursement of expenses; tracks and monitors payment requests; assists with preparation of materials for lectures; collects and compiles administrative information and data for inclusion in grant proposals; assists with preparation of manuscripts, articles and research reports for publication and presentation; researches and compiles information and data as requested; prepares summary documents for Vice Chairs to aid in decision making and planning of strategic goals; assists with departmental data entry, filing, correspondence and other related administrative duties.

Job Requirements

High School diploma or GED. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Business Planning and Operations / Administrative Assistance - Individual Contributor - Technical - T3 Senior

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.