Administrative Assistant (Part time) - Woodside Elementary School

Woodside Elementary School; Topsham (ME); On-site; USD 34,000 - 37,000; Part time

Job summary

Woodside Elementary School in Topsham, Maine, is seeking a Part-time Administrative Assistant to join MSAD 75's support staff. The role is 10 hours per week with a pay rate of $25.49–$26.25 per hour, DOE.

The ideal candidate will have a high school diploma, strong Microsoft Office and Google Suite skills, and the ability to manage student records, budgets, and school communications with discretion and professionalism.

Qualifications

• Excellent knowledge and experience with Microsoft Office programs, including Google platform.
• Excellent organizational skills.
• Ability to work independently and multi-task with a high attention to detail.
• Strong customer service and interpersonal communication skills.
• Aptitude to quickly learn new computer systems including SmartFind Express, ESS and IV.

Responsibilities

• Prepare letters, reports and other forms of correspondence.
• Manage student records in the Infinite Campus database.
• Assist the building Principal with budget management and purchase requests.
• Place and receive telephone calls and manage the school-wide intercom system.
• Order and maintain supplies for the School.

Skills

Microsoft Office

Google Platform

Customer service

Organizational skills

Education

High School diploma or GED/HiSET

Tools

Infinite Campus

SmartFind Express

ESS

IV

Job description

Administrative Assistant (Part time) - Woodside Elementary School

MSAD 75 / RSU 75 Woodside Elementary School - Topsham, Maine Open in Google Maps

Job Details

Job ID: 5897806
Application Deadline: Posted until filled
Re-Posted: Aug 26, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Welcome to Maine School Administrative District #75

Serving Maine’s Midcoast communities of Bowdoin, Bowdoinham, Harpswell, and Topsham, MSAD 75 is home to over 2,350 students and more than 600 faculty and staff members.

MSAD 75 is seeking a Part time Administrative Assistant at Woodside Elementary School to join our vibrant educational community. Together, we can inspire the next generation of learners and leaders.

POSITION:

Part time, 10 hours/week

PAY RATE:

$25.49 - $26.25/hour (DOE)

ESSENTIAL FUNCTIONS :

• Prepare letters, reports and other forms of correspondence.


• Manage student records in the Infinite Campus database. Maintain student records as required, including, but not limited to, student registrations and/or transfer of records between schools.


• Assist the building Principal with budget management and process purchase requests through standard district accounting practices.


• Place and receive telephone calls and record messages; manage the school-wide intercom and public-address system.


• Order and maintain supplies for the School (office and staff).


• Maintain a petty cash fund, student accounts and other financial/budget information.


• Coordinate, prepare and assist with all school-wide and student mailings.


• Update office forms as needed.


• Assist and cover for office colleagues during absences as needed.


• Welcome visitors and volunteers.


• Maintain a professional, confidential and friendly manner to the Williams-Cone community.


• Other duties as assigned.

REQUIREMENTS :

• High School diploma or GED/HiSET.


• Valid State of Maine Department of Education background check (CHRC) authorization.


• Excellent knowledge and experience with Microsoft Office programs, including Google platform.


• Preferred knowledge of Infinite Campus.


• An aptitude to quickly learn new computer systems as needed includingSmartFind Express, ESS and IV.


• Excellent organizational skills.


• Ability to work independently.


• Strong customer service and interpersonal communication skills.


• Ability to work independently and multi-task with a high attention to detail.


• Flexible and enthusiastic learner.

MSAD 75 is an equal opportunity employer and does not discriminate on the basis of race, color, national or ethnic origin, religion, gender, sexual orientation, marital or parental status, age, ancestry, or disability in its employment or in the administration of its educational policies and programs.

Position Type: Part-Time

Salary: $25.49 to $26.25 Per Hour

Job Categories:

Support Staff > Administrative Assistant

Support Staff > Receptionist

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• MSAD 75 Human Resources


• 50 Republic Avenue


• Topsham, Maine 04086


• Phone: [phone]


• Fax: [phone]


• Email: [e-mail]

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