Administrative Assistant (Part time) - Woodside Elementary School

TrulyHired; Topsham (ME); On-site; USD 34,000 - 36,000; Part time

Job summary

Maine School Administrative District #75 is seeking a part-time Administrative Assistant at Woodside Elementary School in Topsham. You will support the principal with budget tasks, manage student records, and handle daily office operations in a confidential, friendly manner.

The role requires a high school diploma, strong Microsoft Office and Google platform skills, and the ability to work independently while multitasking in a busy school environment.

Qualifications

• High school diploma or GED required.
• Experience with Microsoft Office and Google platform.
• Ability to manage student records and budgets.
• Strong organizational and communication skills.

Responsibilities

• Prepare letters, reports and correspondence.
• Manage student records in Infinite Campus and transfer records as needed.
• Assist with budget management and purchase requests.
• Handle calls, messages, and intercom system; welcome visitors.
• Order supplies and maintain petty cash and student accounts.
• Coordinate mailings and update office forms; cover colleagues as needed.

Skills

Customer service

Interpersonal communication

Organizational skills

Independent work

Education

High School diploma or GED/HiSET

Tools

Microsoft Office

Google Platform

Infinite Campus

SmartFind Express

ESS

IV

Job description

Job Description

Welcome to Maine School Administrative District #75

Serving Maine's Midcoast communities of Bowdoin, Bowdoinham, Harpswell, and Topsham, MSAD 75 is home to over 2,350 students and more than 600 faculty and staff members.

MSAD 75 is seeking a Part time Administrative Assistant at Woodside Elementary School to join our vibrant educational community. Together, we can inspire the next generation of learners and leaders.

POSITION

Part time, 10 hours/week

PAY RATE

$25.49 - $26.25/hour (DOE)

ESSENTIAL FUNCTIONS

• Prepare letters, reports and other forms of correspondence.
• Manage student records in the Infinite Campus database. Maintain student records as required, including, but not limited to, student registrations and/or transfer of records between schools.
• Assist the building Principal with budget management and process purchase requests through standard district accounting practices.
• Place and receive telephone calls and record messages; manage the school-wide intercom and public-address system.
• Order and maintain supplies for the School (office and staff).
• Maintain a petty cash fund, student accounts and other financial/budget information.
• Coordinate, prepare and assist with all school-wide and student mailings.
• Update office forms as needed.
• Assist and cover for office colleagues during absences as needed.
• Welcome visitors and volunteers.
• Maintain a professional, confidential and friendly manner to the Williams-Cone community.
• Other duties as assigned.

REQUIREMENTS

• High School diploma or GED/HiSET.
• Valid State of Maine Department of Education background check (CHRC) authorization.
• Excellent knowledge and experience with Microsoft Office programs, including Google platform.
• Preferred knowledge of Infinite Campus.
• An aptitude to quickly learn new computer systems as needed including SmartFind Express, ESS and IV.
• Excellent organizational skills.
• Ability to work independently.
• Strong customer service and interpersonal communication skills.
• Ability to work independently and multi-task with a high attention to detail.
• Flexible and enthusiastic learner.

MSAD 75 is an equal opportunity employer and does not discriminate on the basis of race, color, national or ethnic origin, religion, gender, sexual orientation, marital or parental status, age, ancestry, or disability in its employment or in the administration of its educational policies and programs.