Special Education Administrative Asst & Data Specialist

Young World Physical Education; Kennebunk (ME); On-site; USD 50,000 - 63,000; Full time

Job summary

RSU 21 Regional School Unit 21 in Kennebunk, ME is hiring a Special Education Administrative Assistant & Data Specialist. The role combines secretarial duties with data management for the Special Services department, serving administrators, staff, students, and families with confidentiality and professionalism.

The position requires a high school diploma with postsecondary training or three years of office experience; proficiency with multiple technology platforms and strong analytical skills

Qualifications

• High School diploma with two years of postsecondary training in a related field or a minimum of three years office experience.
• Extremely proficient using many different technology platforms.
• Strong analytical and problem solving skills to gather and interpret data and identify issues.

Responsibilities

• Process, review and provide staff with feedback for all special education paperwork.
• Establish and maintain filing system including student records in line with policies.
• Maintain the District Special Education IEP online calendar and reminders for IEP meetings.
• Enter and track IEPs and related data in CDS, OOD, and other systems.
• Manage state reports such as EFS 05, Chapter 33, and Exit Reports.
• Maintain paperwork and billing information for MSB.

Skills

Analytical skills

Organizational skills

Attention to detail

Communication

Education

High School diploma with postsecondary training

Job description

Special Education Administrative Asst & Data Specialist

RSU 21 Regional School Unit 21 - Kennebunk, Maine Open in Google Maps

Job Details

Job ID: 5887060
Application Deadline: Posted until filled
Posted: Aug 14, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Special Education Administrative Asst & Data Specialist
Full Time
District Office, Kennebunk, ME, US
Yesterday
Requisition ID: 1041

Salary Range:
$25.72 To $32.12 Hourly
Salary Range: $25.72 - $32.12 per hour

Work Schedule: 37.5 hours per week September to June (School Year)

Position Summary: As the district-wide Data Specialist for the Special Services department, you will deliver measurable results in performing full secretarial and diversified administrative duties within the Special Services Department, serving the needs of the administrator and/or Director, staff, students and the public in a highly professional and confidential manner.

Qualifications: Love what you do, working at RSU 21. Must have a High School diploma with two years of postsecondary training in a related field or a minimum of three years office experience, or such alternative qualifications the School Board may find acceptable. Extremely proficient using many different technology platforms.

Reports to: Special Services Director

Responsibilities:

Organizational

Process, review and provides staff with feedback for all special education paperwork

Strong analytical and problem solving skills to gather and interpret relevant data, identify issues and problems, make sound recommendations for solutions to identify and to put such solutions into effect.

Establish and maintain filing system to include record keeping, along with student special education records, as deemed appropriate by the Department of Education policies and procedures

Maintain the District Special Education IEP online calendar

Make phone call reminders to parent(s)/Guardian(s) for IEP meetings

Technical Proficiencies

Enter in all CDS and OOD IEPs

Review the Special Services website quarterly and supply any necessary information to Assistive Technology Specialists for quarterly updates.

Responsible for the following State Reports: EFS 05 (December 1st Child count of all Special Education students and Special services staff) October 1st and April 1st child counts, Chapter 33, and Exit Reports

Maintain/Update and track Special Education and 504 students into various student tracking programs (Adori, Powerschool, Synergy, NEO)

Maintain all special education forms on hardcopy and electronically. Update as needed for all staff

Maintain paperwork and billing information for MSB

Communication

Communicate Special Education rules and regulations to staff with regards to IEP meeting paperwork to ensure our continued compliance with these established requirements

Collect data regarding staff performance of paperwork completion, accuracy and timeliness

Provide copies of special education records as requested

Maintain annual historical data regarding eligibility and graduation rate

Maintain accurate information for special education staff of caseloads, case management logs, annual and triennial review dates and referral completion deadlines

Assume such other duties and responsibilities as may be assigned by the Director of Special Services.



Key Competencies:

Commitment to management- you coach, share feedback and monitor paperwork to ensure high quality performance; you ensure that people feel appreciated, and view mistakes as opportunities for learning

Resourceful-you optimize available resources and tools (internally and externally) to enhance your impact

Detail-oriented-you’re obsessed with accuracy and data integrity and embrace the degree to which others rely on your work; you triple-check calculations to ensure you stand by your data

Outcomes-focus- you know how to balance respect for process with urgency of outcomes; you don’t allow processes to be disconnected from urgency of outcomes; you hold yourself accountable to measurable outcomes that make a difference in case managers’ lives

Highly responsive-you are flexible and able to adjust when faced with unexpected, real-time problems that demand your attention

Attention to detail-you’re obsessed with accuracy and embrace the importance of “getting it right”; you triple-check documentation to ensure you can stand by your work; your discipline enables you to work error-free despite repetitive nature of tasks

Deadline-driven creativity-you’re able to integrate the creative process with set timelines, ensuring you generate content that meets the specified need on an established schedule

Effective communicator-you excel in clear communication and rely on these skills to document and communicate defined processes, workflows and modifications—and the rationales behind them; you communicate effectively to drive structured collaboration, supporting information flow and alignment

Embrace diversity: you value a diversity of perspectives, styles and beliefs; you understand the difference between tolerance and inclusion; you welcome feedback about your work



Reasonable Accommodations: RSU 21 will provide accommodations to an individual with a disability, as defined by the Americans with Disabilities Act (ADA) or applicable law, who has made the district aware of their disability, unless doing so would cause an undue hardship to the district.



Terms of Employment: Regular school year for professional teachers. Salary to be established by the Board.



Evaluation: Performance of this job will be evaluated at least annually in accordance with the District’s policy on Evaluation of Professional Personnel.

Position Type: Full-time
Job Categories:

Support Staff > Administrative Assistant

Welcome to Regional School Unit 21

RSU 21 encompasses the schools of Kennebunk, Kennebunkport, and Arundel. Situated on the Atlantic coastline 30 minutes south of Portland and 1.5 hours north of Boston, MA, our students enjoy living in one of New England's most beautiful and accessible locales.

Equal Opportunity Employer

RSU21 is an equal opportunity employer. We strive to be a welcoming and inclusive community that supports the safety and well-being of all of our students, faculty, and staff. We are committed to implementing programs and practices that support diversity, equity, and inclusion. As a part of this commitment, we welcome all applicants. RSU21 does not discriminate based on race, color, gender, gender identity, orientation, disability, religion, age, national origin, or any other status protected under federal, state, or local law. If you are a person of color, LGBTQ+, disabled, or belong to any protected class, we encourage you to apply. Our diversity strengthens our mission to produce global citizens.

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Chelsie Fitzgerald
• 177 Alewive Rd
• Kennebunk, Maine 04043
• Phone: [phone]
• Email: [e-mail]

Map

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