Administrative Assistant (Part Time) - Jorgensen Family YMCA

The YMCA of Greater Fort Wayne; United States; Hybrid; USD 19,000 - 20,000; Part time

Benefits offered by this job

Free YMCA membership

50% off household memberships

Free training and certifications

Childwatch benefit for dependents

Job summary

The YMCA of Greater Fort Wayne is seeking an Administrative Assistant to be the backbone of daily operations at the Jorgensen Family YMCA. This part-time role focuses on clerical tasks, data entry, and friendly member service in a fast-paced community environment.

You will support meetings, events, onboarding, and program growth initiatives while maintaining confidentiality and professional communication with staff, members, and volunteers. A strong team culture and community impact await.

Qualifications

• Must be at least 21 years of age.
• High school diploma or equivalent required.
• 1-3 years of related office experience.
• Excellent written, verbal, interpersonal and communication skills.
• Proficiency in Microsoft Office.
• Must possess a moderate degree of confidentiality.
• Strong organizational and supervisory abilities.
• Valid driver’s license and clean driving record.
• CPR/First Aid/O2 Certification and related training within 60 days of hire.
• Ability to relate to diverse groups.

Responsibilities

• Support day-to-day office operations, including clerical tasks, records, and financial transactions.
• Schedule and coordinate meetings, events, staff activities, and onboarding.
• Maintain accurate data entry, correspondence, and records; provide excellent customer service.
• Assist with fundraising efforts, events, and program growth initiatives.

Skills

Interpersonal communication

Written communication

Verbal communication

Organizational skills

Supervisory abilities

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

At the Jorgensen Family YMCA, we’re looking for a detail-oriented, organized, and dependable Administrative Assistant to be the backbone of our daily operations. If you thrive in a fast-paced, people-focused environment and enjoy keeping things running smoothly behind the scenes, this could be the perfect role for you.

Why you’ll love the YMCA

As a part-time staff member, you will receive a free membership and participate in many discounted programs, or option for 50% off household memberships.

Other perks our Y employees enjoy:

• Personal Development: You’ll have many opportunities for free training and certifications, as well as opportunities to advance your career.
• Childcare: Your dependents will enjoy up to four hours of Childwatch while you work and during regular childwatch hours.
• Fulfillment:Enjoy the perks of a flexible schedule as you participate as an active team member of a amazing and supportive team that cares about you personally and is actively involved in our community!

Responsibilities

• Support: Assist with day-to-day office operations, including clerical tasks, managing records, and processing financial transactions to ensure smooth program delivery.
• Connect: Schedule and coordinate meetings, events, and staff activities and onboarding, while regularly communicating with staff, members, participants, and volunteers.
• Deliver: Ensure accurate data entry, correspondence, and recordkeeping in line with program, reporting, and YMCA standards. Provide excellent customer service through timely responses to inquiries and issues.
• Develop: Aid in planning and executing fundraising efforts, special events, and program growth initiatives to support YMCA mission and program development.

Requirements

• Must be at least 21 years of age.
• High school diploma or equivalent required.
• 1-3 years of related office experience.
• Must have excellent written, verbal, interpersonal and communication skills.
• Proficiency in Microsoft Office Products or the equivalent.
• Must possess a moderate degree of confidentiality.
• Possess strong organizational and supervisory abilities.
• Responsible for minor decisions regarding routine problems where precedence has been set up.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, and schedule form.
• Must have a valid driver’s license and clean driving record.
• Successfully complete within 60 days of hire: CPR/First Aid/O2 Certification, Bloodborne Pathogen training, Child Abuse Prevention training, and all other required training as specified by your supervisor.
• Ability to relate to, welcome and communicate with diverse groups of people regardless of age, race, economic status, religion, or cultural differences. Salary:$13.72-$14.22 hourly

Hours Available: 25 hours per week, part-time.

Location: Jorgensen Family YMCA, 10313 Aboite Center Rd, Fort Wayne, IN 46804

*Option available to work some hours remote, with prior approval. Shifts/duties may require meeting with new employees at the branch and participation in on-site meetings, as necessary.