Administrative Assistant (part time)

Windham Northeast Supervisory Union; Westminster Station (VT); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Health insurance and other benefits

Job summary

Windham Northeast Supervisory Union in Westminster Station, Vermont, seeks an Administrative Assistant (part time) to support HR and Instruction & Innovation. This role provides reception, records management, and office coordination 25–30 hours per week year-round with a competitive benefits package including health, dental, vision, FSA, retirement, and paid leave.

The position requires strong organizational, communication, and confidentiality skills, with proficiency in Google Workspace and

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Previous administrative, secretarial, or office experience.
• Experience in a school, public-sector, or HR environment preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with computers, email, spreadsheets, word processing, electronic filing systems, and data management tools.
• Ability to establish positive working relationships with colleagues and community members.
• Ability to maintain confidentiality and exercise sound judgment.
• Regular and punctual attendance.

Responsibilities

• Provide HR and benefits coordination support and maintain staff records.
• Assist with benefits enrollment and onboarding/offboarding.
• Maintain staff directories, databases, and benefit records.
• Support curriculum initiatives and instructional reports.
• Process grant-related records, contracts, and reports.
• Greet visitors and manage front office operations.
• Utilize Google Workspace and Microsoft Office to create reports and documents.

Skills

Organizational skills

Communication skills

Confidentiality & judgment

Multitasking

Education

High school diploma or equivalent

Associate degree preferred

Tools

Google Workspace

Microsoft Office

Word

Excel

PDF editing software

Data management tools

Job description

Windham Northeast Supervisory Union Windham Northeast Supervisory Union - Westminster Station, Vermont Open in Google Maps

Administrative Assistant (part time)

Job Details

Job ID: 5985456
Application Deadline: Posted until filled
Posted: Nov 06, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Position Title: General Office Assistant Administrative Assistant to Human Resources and Instruction & Innovation
Terms of Employment: Full Year
This is a 25-30 hours per week year-round position. Competitive benefit package including, health, dental, vision, FSA, retirement and paid leave time is offered with this position.
Position Classification: Non-Union/At Will
FLSA Classification: Non-exempt
Qualifications:
●High school diploma or equivalent. Associate degree in Business, Human Resources, Accounting or related field preferred.
●Previous administrative, secretarial, or office experience.
●Experience working in a school, public-sector, or human resources environment preferred.
●Strong organizational skills and ability to manage multiple priorities.
●Strong written and verbal communication skills.
●Proficiency with computers, email, spreadsheets, word processing, electronic filing systems, and data management tools
●Ability to establish positive working relationships with colleagues and community members.
●Ability to maintain confidentiality and exercise sound judgment.
●Regular and punctual attendance.
Reports to: HR & Benefits Coordinator & Director of Innovation & Instruction
Supervises: n/a
Evaluation: In accordance with the employee handbook for non-union staff
Position Summary:
To provide efficient, professional, and responsive administrative support for WNESU’s general office operations, Human Resources Department, and Office of Instruction and Innovation. This position provides administrative support for employee records and benefits, database management, curriculum and instructional initiatives, grants management, and central office operations and also serves as the office receptionist and the initial point of contact for employees, visitors, and the public.
Performance Responsibilities:
Human Resources and Benefits Support
●Provide administrative support to HR & Benefits Coordinator related to employee records, benefits, and HR operations.
●Assist with benefits enrollment, onboarding/offboarding, filing workers’ compensation claims with our insurance carrier, employee communications, and HR projects.
●Maintain staff directories, databases, spreadsheets, and benefit records as requested.
●Assists with scanning, filing, and maintaining employee documents in both physical and electronic personnel files
Instruction and Innovation Support
●Provide administrative support to the Director of Instruction and Innovation, including maintaining records, spreadsheets, reports, and professional development documentation.
●Assist with curriculum initiatives, service plans, instructional reports, professional development activities, and special projects.
Grant and Program Support
●Support grant administration through maintaining records, processing purchases and contracts, tracking documentation, and preparing reports.
●Maintain MOUs and documentation for grant-funded positions and stipends.
●Assist with program mailings, orders, inventory, supply distribution, and audit preparation.
General Office Support
●Greet visitors, manage building access, answer and direct calls, and maintain a professional front office environment.
●Process mail, deliveries, supplies, and office materials; assist with office equipment and general administrative operations.
●Utilize Google Workspace, Microsoft Office, Word, Excel, PDF editing software, and other systems to maintain records and create reports, documents, forms and spreadsheets and prepare correspondence.
●Provide administrative support to central office staff and special projects.
Other
●Performs other duties as assigned
Physical Requirements:
While performing the duties of this job, the employee is frequently required to sit. The employee will occasionally be required to stand, walk, bend and reach. The employee must be able to occasionally lift and/or move items weighing up to 15 pounds. Manual dexterity is required to finger, handle or grasp objects. Must be able to hear, talk and see.
This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The District may add to, modify or delete any aspect of this job at any time as it deems advisable. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Windham Northeast Supervisor Union does not, and will not, tolerate discrimination or harassment of school employees because of age, sex, race, religion, color, marital status, familial status, physical or mental disability, genetic information, national origin, ancestry or sexual orientation. Title IX of the Education Amendments of 1972 (“Title IX”) is a federal law that prohibits discrimination on the basis of sex, including sexual harassment and sexual violence, in education programs and activities. All public and private educational institutions that receive any federal funds must comply with Title IX.
Windham Northeast Supervisory Union is an Equal Opportunity Employer

Position Type: Full-time
Salary: $20 to $25 Per Hour

Job Categories:

Support Staff > Administrative Assistant

Support Staff > Clerical

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Michelle Gould , Human Resource & Benefits Coordinator
• 5111 US Route 5
• Westminster Station, Vermont 05159
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]