Central Office Generalist/Payroll Coordinator

Windham-Southeast-Supervisory-Union-1; Brattleboro (VT); On-site; USD 60,000 - 75,000; Full time

Job summary

Windham Southeast Supervisory Union in Brattleboro, VT seeks a Central Office Generalist/Payroll Coordinator to manage Medicaid SBS funding and biweekly payroll processing.

This non-union role requires confidentiality, FERPA/HIPAA compliance, and experience with payroll systems; salary range is $60,000-$75,000 and a full-time schedule.

Qualifications

• Associate degree or equivalent education and experience preferred.
• Working knowledge of Medicaid School Based Services Program / Medicaid billing preferred.
• Familiarity with EdDocVermont, RMTS Portal, Gainwell PM Module.

Responsibilities

• Process biweekly payroll and year-end reporting, including W-2s.
• Maintain payroll records with deductions and withholdings.
• Ensure accuracy of changes in compensation, benefits and status.
• Understand master agreements related to payroll and HR tasks.
• Generate reports using payroll system features and assist budget processes.

Skills

Medicaid billing

Payroll processing

Accounting principles

Confidential records

Communication skills

Team collaboration

Education

Associate’s degree in accounting, business administration, human resources, or a related field

Tools

Medicaid SBS Platform EdDoc Vermont

UMass RMTS Portal

Gainwell Provider Management Module

Automated accounting and payroll systems

Job description

Central Office Generalist/Payroll Coordinator

Windham Southeast Supervisory Union - Brattleboro, Vermont

Job Details

Job ID: 5960172

Application Deadline: Posted until filled

Posted: Oct 14, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Central Office Generalist/Payroll Coordinator

This position fulfills two roles for the district: Medicare Clerk and Payroll Coordinator.

Medicare Clerk

Manages the school district's Medicaid School Based Program (SBS), securing federal funding for student support services through cost-based billing. In addition to overseeing these vital funding streams for the Supervisory Union, this role helps coordinate essential services for eligible WSESU students.

Maintains strict adherence to FERPA and HIPAA confidentiality, and obtains consents, follows up on missing documentation, and oversees annual agreements as needed.

Administers the transition of student health record systems to required platforms, including rostering, training, field communication, and system administration.

Track and reconcile weekly Remittance Advice Reports.

Ensures compliance of assigned medicaid-related tasks, to ensure SU meets compliance and response targets.

Train and assist staff with Medicaid Service logging. Work with state agencies (AOE, AHS, and ADH) and third party software vendors.

Maintains and updates software/database for Medicaid participant accuracy, including user access agreement.

Payroll Coordinator

Processes biweekly payroll, quarterly reports, and year-end reporting, including W-2s.

Maintains accurate and up-to-date payroll records and files, ensuring appropriate deductions and withholdings.

Reviews payroll changes and promptly updates payroll records to reflect changes in compensation, benefits, deductions, employment status, and other relevant information.

Develops a thorough understanding of current teacher, staff, and merged master agreements as they relate to payroll and human resources responsibilities.

Uses automated accounting and payroll system reporting functions to generate, review, and analyze reports.

Supports budget development process by configuring payroll systems to reflect current and projected compensation metrics, position status, FTE and benefit use status, etc

Prepares and analyzes relevant monthly financial statements and other financial reports as required by regulatory agencies e.g. IRS, VT State Agencies including Tax and Treasurers Office..

Prepares and posts journal entries as necessary.

Qualifications/Skills

• Associate’s degree in accounting, business administration, human resources, or a related field preferred; equivalent education and relevant experience may be considered.
• Working knowledge of Medicaid School Based Services Program /previous experience with Medicaid billing preferred.
• Familiarity with Special Education Platforms EdDocVermont, UMass RMTS Portal, and Gainwell Provider Management Module.
• Previous experience in accounting, payroll, human resources, or a related field required.
• Experience with payroll processing and financial/accounting systems preferred.
• Strong knowledge of accounting principles and practices.
• Demonstrated ability to maintain accurate and confidential records.
• Strong organizational skills and attention to detail.
• Ability to interpret and apply policies, procedures, contracts, and collective bargaining agreements.
• Strong communication and interpersonal skills, with the ability to work effectively with employees and administrators at all levels.
• Ability to prioritize multiple responsibilities, meet deadlines, and work independently while also functioning effectively as part of a team.

This is a non union position; the salary range is $60.000 to $75,000.

Position Type: Full-time

Administration > Business/Finance

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• frank rucker , Business Admin
• 53 Green st
• brattleboro, Vermont 05301
• Phone: [phone]
• Email: [e-mail]