Administrative Assistant to Elementary Principal - Grafton Elementary School

WNESU; Town of Vermont (WI); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Windham Northeast Supervisory Union (Grafton Elementary) in Vermont seeks an Administrative Assistant to the Elementary Principal to provide administrative and operational support, maintain student records, registrations, and communications, and help with purchasing and safety tasks.

The role requires strong organizational and communication skills, proficiency with Google Workspace and district systems, and the ability to multitask in a fast-paced school setting.

Qualifications

• High school diploma or equivalent required.
• Associate degree or higher preferred.
• Minimum of three years of administrative/clerical experience.
• Experience in a school setting preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong oral and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and collaboratively.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Strong organizational, interpersonal, and customer service skills.
• Experience with student information systems and electronic records management preferred.
• First Aid/CPR certification required (or ability to obtain).
• Regular and punctual attendance.

Responsibilities

• Provide administrative and clerical support to the Principal, including calendar coordination and reports.
• Serve as a primary contact for students, families, staff, visitors, and the public.
• Maintain accurate confidential student records and enrollment information.
• Coordinate school programs, events, and transportation logistics with staff and community partners.
• Support substitute coordination, onboarding, and staff communications.
• Utilize district systems (Google Workspace, PowerSchool, Frontline, Tyler/ERP, Zoom) for operations.
• Process requisitions, purchase orders, invoices, and budget documentation.
• Maintain social media updates.

Skills

Communication

Organization

Customer service

Multitasking

Confidentiality

Attention to detail

Independent working

Collaboration

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Microsoft Office Suite

Google Workspace

PowerSchool

Frontline

Tyler/School ERP Pro

Zoom Phone

ParentSquare

Canva

SWIS

Job description

Administrative Assistant to Elementary Principal - Grafton Elementary School

Windham Northeast Supervisory Union Grafton Elementary School - Grafton, Vermont Open in Google Maps

Job Details

Application Deadline: Posted until filled

Starting Date: Immediately

Job Description

Position Title: Administrative Assistant to the Elementary Principal (Athens-Grafton)

Terms of Employment: 221 days (210 + 11 holidays)

Position Classification: Non-Union/At-will

FLSA Classification: Non-Exempt

Qualifications

• High school diploma or equivalent required
• Associate’s degree or higher preferred
• Minimum of three (3) years of administrative, clerical, office management, or related experience.
• Knowledge of Vermont education practices and school operations and/or experience working in a school setting preferred
• Ability to manage multiple priorities in a fast-paced environment with accuracy and attention to detail
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and collaboratively
• Demonstrated proficiency with Microsoft Office Suite, Google Workspace, and standard office technology.
• Strong organizational, interpersonal, and customer service skills.
• Experience with student information systems and electronic records management systems preferred
• Ability to manage multiple priorities in a fast-paced environment
• First Aid/CPR certification required (or the ability to obtain)
• Regular and punctual attendance

Reports to: Principal

Supervises: n/a

Evaluation: In accordance with the employee handbook for non-union staff

Position Summary

The Administrative Assistant to the Elementary Principal provides administrative and operational support to the Principal and helps maintain a welcoming, organized, and efficient school environment. The position serves as the school registrar and a primary contact for students, families, staff, visitors, and community members. Responsibilities include student registration and records, attendance, communications, school programs, purchasing, staff and substitute support, and health and safety. The position requires strong organizational, communication, customer service, and technology skills, as well as professionalism, discretion, and sound judgment.

Performance Responsibilities

Administrative and School Operations

• Provide comprehensive administrative and clerical support to the Principal, including calendar and meeting coordination, scheduling, correspondence, reports, communications, document preparation, and special projects.
• Serve as a primary point of contact for students, families, staff, visitors, and the public; manage office communications, visitors, mail, deliveries, and daily office operations.
• Maintain accurate, organized, and confidential physical and electronic records and manage office, school, and first-aid supplies.
• Coordinate routine facility, custodial, maintenance, transportation, and other operational needs and assist with school safety, security, emergency procedures, and crisis response.
• Support substitute coordination, employee onboarding, interviews, staff communications, and other personnel-related administrative functions as assigned.
• Utilize Google Workspace, PowerSchool, Frontline, Tyler/School ERP Pro, Zoom Phone, ParentSquare, Canva, SWIS, and other district-approved systems to support administrative, student, financial, communication, and operational functions.
• Process requisitions, purchase orders, invoices, reimbursements, budget documentation, Student Activity Account transactions, fees, and other financial records in accordance with district procedures.
• Coordinate school programs, activities, and events in collaboration with staff, families, WNESU departments, and community partners, including related logistics, registrations, forms, transportation, fees, equipment, communications, and chaperone requirements.
• Maintain social media updates.

School Registrar, Attendance and Student Support

• Serve as the school registrar and oversee student registration, enrollment, transfers, withdrawals, and related documentation.
• Maintain accurate and confidential student records and enrollment information in PowerSchool and other required systems; coordinate records with other schools and districts and maintain required enrollment, demographic, testing, and end-of-year information.
• Coordinate out-of-district, tuition-choice, home study, kindergarten registration, and other enrollment processes as assigned.
• Oversee student attendance and daily procedures, including monitoring absences and tardies, managing arrivals, dismissals, sign‑in/sign‑out, and transportation changes, communicating with families, maintaining required documentation, completing state and federal reporting, and supporting student discipline.
• Distribute breakfast to all students from the breakfast cart and transport hot lunch from SRES once a week or as needed.
• Coordinate the winter sports program with mountain or recreation partners including transportation arrangements, schedules, sign‑ups and permissions and fee payments and communication with families, volunteers and chaperones

Position Type: Full-time

Job Requirements

• Health and Safety Support
  • Provide backup support to the school nurse and serve as the primary school health contact when the nurse is unavailable or off‑site (per diem nurse onsite once per week).
  • Provide first aid for minor injuries and illnesses, administer medications as a trained medication delegate, and recognize situations requiring additional medical attention or emergency services.
  • Maintain student health records, health logs, medication documentation, and first-aid supplies; communicate with families as needed
• Other Duties
  • Perform other duties as assigned.
• Physical Requirements
  • While performing the duties of this job, the employee is frequently required to sit. The employee will occasionally be required to stand, walk, bend and reach. The employee must be able to occasionally lift and/or move items weighing up to 15 pounds. Manual dexterity is required to finger, handle or grasp objects. Must be able to hear, talk and see. Ability to drive required due to travel necessary within and outside of the District/Supervisory Union.
• This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The District may add to, modify or delete any aspect of this job at any time as it deems advisable. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Windham Northeast Supervisory Union does not, and will not, tolerate discrimination or harassment of school employees because of age, sex, race, religion, color, marital status, familial status, physical or mental disability, genetic information, national origin, ancestry or sexual orientation. Title IX of the Education Amendments of 1972 ("Title IX") is a federal law that prohibits discrimination on the basis of sex, including sexual harassment and sexual violence, in education programs and activities. All public and private educational institutions that receive any federal funds must comply with Title IX.
• Windham Northeast Supervisory Union is an Equal Opportunity Employer
• At least 3 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Heather Willis-Doxsee , Interim Teaching Principal
• 58 School St
• Grafton, Vermont 05146
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]