Administrative Assistant (Part Time)

Mt. Lebanon, PA; Pittsburgh (Allegheny County); On-site; USD 26,000 - 31,000; Part time

Benefits offered by this job

Paid time off

Job summary

Mt. Lebanon is seeking a part-time Administrative Assistant to serve as the first point of contact for residents and visitors at the municipal building. You will answer the main phone line, greet guests, and provide information or direct inquiries to the correct office.

Responsibilities include clerical support, word processing, filing, scanning, and maintaining official documents and channel information. The role requires strong communication, organization, and confidentiality with minimal

Qualifications

• High school diploma or GED.
• 3 years’ administrative/customer service experience preferred.
• Proficiency in Microsoft Office.
• Ability to handle multiple tasks with interruptions.

Responsibilities

• Answer main municipal phone line and greet visitors.
• Provide information or direct callers to appropriate office.
• Support with word processing, filing, copying, scanning.
• Maintain and update official documents and channel info.

Skills

Interpersonal skills

MS Office

Customer service

Education

High school diploma or GED

Job description

Open until October 31, 2026 4:00 pm

ADMINISTRATIVE ASSISTANT (PART-TIME)

NATURE OF WORK

This position serves as the initial point of contact for residents and other callers and visitors at the Mt. Lebanon municipal building, including answering the main municipal phone line and greeting visitors at the municipal offices. This position provides requested information to residents and others or directs callers or visitors to the appropriate office.

• Approximate work hours are 9:00 a.m. to 2:30 p.m., Monday through Friday.
• Occasionally required to work 8:30 a.m. to 5:00 p.m. to provide coverage when other administrative assistant is using time off.
• Paid time off is provided.
• Healthcare is not provided for this part-time position.

ESSENTIAL JOB FUNCTIONS

• Functions as the initial point of contact via main municipal phone line and in-person for the municipal administrative offices; greets guests, provides requested information or directs calls to the appropriate office.
• Exhibits polite and professional communication via main municipal phone line e-mail, and mail. Responds to questions or transfers calls to proper extension.
• Greets, announces, and provides general support and direction tovisitors, including via a video kiosk.
• Provide administrative support such as word processing, filing, copying, scanning, etc.
• Maintains and updates the Mt. Lebanon local cable channel information.
• Maintains and updates official documents.
• Maintains regular and punctual attendance.

OTHER JOB DUTIES

• Performs all other work assigned.

REQUIRED KNOWLEDGE AND SKILLS AND ABILITIES

• Interpersonal skills to greet the public, and handle complaints in a polite, courteous, manner and be resourceful in the disposition of public requests, both in personal encounters and over the telephone.
• Proficiency in Microsoft Office.
• Knowledge of office management systems and procedures
• Knowledge of office equipment
• Excellent written and verbal communication skills.
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Ability to work on multiple tasks with interruptions
• Ability to work with minimal supervision
• Ability to maintain confidentiality
• Understanding of municipal operations and general structure preferred
• Understanding of Mt. Lebanon geography, public buildings, and landmarks preferred

REQUIRED EDUCATION, TRAINING AND EXPERIENCE

• High school diploma or G.E.D.
• Proven administrative experience; three years’ experience with customer service via phones and administrative/secretarial duties preferred. Municipal experiencea plus.

ESSENTIAL PHYSICAL JOB FUNCTIONS

Work is performed in an office environment and in close proximity to other workers. Employee shall be exposed to those conditions normally encountered in a business office environment. Physical demands are light, consisting primarily of sitting, standing, and walking. May be required to life and carry items weighing up to 25 pounds. Employee must be able to see and hear in the normal range with or without correction and communicate verbally and in written form with great facility and must be able to be understood.

The above job description reflects the general information deemed necessary to convey the primary functions of the job and shall not be construed as a detailed description of all the work requirements inherent to the position.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Mt. Lebanon is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, ancestry, disability, genetic information, or any other protected characteristic under federal, state, or local law.

Mt. Lebanon makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Reasonable accommodations for the needs of applicants with disabilities will be made upon request to the Human Resource Office at [e-mail].