Administrative Assistant - Part time

Wildwood Programs; Latham (NY); On-site; USD 28,000 - 38,000; Part time

Job summary

Wildwood Programs in Latham, NY is seeking an Administrative Assistant for a part-time role. The position offers daytime hours (Mon–Wed, 8am–4pm) with a pay range of $20.00–$27.70 per hour, depending on experience.

The role requires a high school diploma or GED and at least two years of administrative experience. A New York driver’s license is also required. Data entry, billing support, and clerical tasks are key responsibilities.

Qualifications

• High school diploma or GED is required.
• 2 years administrative experience and/or training; or an equivalent education/experience combination.
• A valid New York driver’s license and insurability are required.

Responsibilities

• Assist support departments with filing and clerical duties as needed.
• Assist in billing processes for various programs.
• Provide administrative support to Wildwood programs as needed.
• Data entry of OPWDD documents in state websites.
• Process incoming/outgoing mail and distribute it to the appropriate recipients.

Skills

Administrative experience

Word processing

Spreadsheets

Database

E-mail

Education

High school diploma or GED

Tools

Word processing software

Spreadsheet software

Database software

Internet browser

Email client

Job description

Job Details: Job Location: Latham, NY 12110, Position Type: Part Time, Salary Range: $20.00 - $27.70 Hourly, Job Shift: Day, Administrative Assistant - Part time

Salary Range: $20.00 -$27.70/hr depending on verifiable experience

Schedule will be: Monday - Wednesdays 8am-4pm

Locatio: Latham office

Are you an Administrative professional looking for a workplace that values you and supports a culture of kindness?

Requirements:

• High school diploma or general education degree (GED)
• 2 years administrative experience and/or training; or equivalent combination of education and experience.

Computer Skills:

• Word processing, Spreadsheets, Database, Internet software, E-mail.

Preferred:

• Secretarial coursework

Who we are:

Wildwood Programs is a proud provider of educational, residential, employment, and other community-based supports to people with disabilities and their families. We hire those dedicated to making a difference in people's lives.

Who are we looking for:

An Administrative Assistant to provide clerical support to various Wildwood programs. This role is grounded in integrity and good character, ensuring that all interactions reflect our values and commitment to our individuals, staff and community.

Essential Duties and Responsibilities include the following: (Other duties may be assigned)

• Assists support departments with tasks such as filing or other clerical duties as needed.
• Partner with program managers to assist in the billing process for various programs.
• Provides administrative assistance to Wildwood programs as needed.
• Data entry of OPWDD required documents in various state websites.
• Process incoming/outgoing mail and distribute mail to the appropriate person(s). This also includes email and faxes.
• Order and manage supplies & correspond with various vendors, as needed.
• Answers and routes incoming phone calls. Display a warm and friendly demeanor when answering agency main phone line and greeting guests.
• Maintaining privacy and confidentiality is paramount within this position due to the sensitivity and protected health information that is handled.

Qualifications:

• A valid New York State Driver's License and ability to drive and driving record acceptable for agency insurance coverage are required.