Administrative Assistant (Part Time)

Associa; Bedford (MA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

None

Job summary

Associa's Dartmouth Group is hiring an Administrative Assistant to support its HOA/condominium community in Shrewsbury, MA. The role assists the Onsite Manager and site staff to deliver seamless customer service to residents and board members.

Key duties include drafting communications, managing ongoing correspondence, maintaining condominium documents, coordinating monthly meetings, and supporting maintenance requests and owner inquiries. Equal opportunity employer.

Qualifications

• 1+ years of onsite customer service, administrative clerical, or front desk experience.
• Strong written and spoken communication skills.
• High attention to detail, initiative, accountability, and adaptability.
• Ability to meet deadlines and multi-task.

Responsibilities

• Draft communications and documents for management, residents, and board members.
• Manage ongoing communications and maintain condominium documents.
• Provide administrative support to the Property Manager, including meetings and maintenance requests.
• Support residents during sales, refinancing, or modification requests/approvals.
• Assist with database management and coordination with the board and staff.

Skills

Onsite customer service

Strong communication

Attention to detail

Deadline driven

Relationship building

Education

High school diploma or GED

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Dartmouth Group is hiring an Administrative Assistant to support its HOA/condominium community in Shrewsbury, MA.

The Administrative Assistant supports the Onsite Manager and site staff to provide seamless customer service to the residents and board members.

Essential functions:

• Draft communications and documents for management, residents, and board members.
• Manages on-going, incoming communications.
• Maintains condominium documents; contracts, regulations, phasing, violations, and all related correspondence.
• Provides administrative and customer support to Property Manager including; coordination of monthly meetings, facilitating maintenance requests, scheduling appointments, and unit owner requests.
• Provides administrative support to residents during the sale and/or refinancing of unit(s) and modification requests/approvals .
• Business partner to Property Managers and board of directors, advocate for residentsDatabase management for property.
• Other duties as assigned.

Hourly pay rate: $22-$24.

Requirements

• High school diploma or GED equavlanet is required.
• 1+ years of onsite customer service, administrative clerical, or front desk experience.
• Strong communication skills (both written and spoken).
• High levels of attention to detail, initiative, accountability, and adaptability .
• Must be able to meet deadlines and multi-task.
• Must be able to build strong relationships at all levels: team members, site staff, residents, and board members.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.