Administrative Assistant - Parker Rose Design

Fashion Furniture Rental, Inc.; San Diego, Northern (CA, KY); Hybrid; USD 36,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan

Fitness Reimbursements

Job summary

Parker Rose Design is seeking a detail-oriented Administrative Assistant in San Diego to handle leads, contracts, payments, and office operations. You will coordinate across departments, support sales initiatives, and maintain CRM data while ensuring accurate documentation and timely communication with clients.

The role demands strong organizational skills, 2-4 years in administration, and proficiency with SharePoint, Monday CRM, and MS Office.

Qualifications

• Bachelor's degree or equivalent.
• 2-4 years experience in an Administrative Role.
• Proactive with strong organizational skills.
• Strong MS Office and CRM/SharePoint proficiency.

Responsibilities

• Manage office operations and logistics.
• Enter client contracts into SharePoint.
• Collect initial payments and communicate receipts to clients.
• Coordinate vendor purchasing and project pulls with warehouse.
• Schedule pickups and client communications for house accounts.
• Assist sales with administrative tasks and warm handoffs.

Education

Bachelor's Degree or equivalent

Tools

SharePoint

Monday CRM

Microsoft Outlook

Office (Excel/PowerPoint/Teams)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Corporate, San Diego, CA, US

Salary Range: $26.00 To $30.00 Hourly

Role Overview

We are looking for a detail-oriented and efficient Administrative Assistant to serve as the point person for incoming leads, and all administrative functions at Parker Rose Design. In this role, you will streamline daily operations, connect project flow between departments, optimize business processes, and ensure accuracy across all administrative tasks from the sales team.

Key Responsibilities

• Office Operations & Logistics
• Enter client contract documents into SharePoint
• Collect initial payment & communication to clients of receipt
• Coordinate vendor purchasing for specific projects, track incoming items, and collaborate with warehouse team for project pulls
• Schedule Full Pick Ups & Client Communication for House Accounts
• Assist will Full Pick Ups requested by Business Development team
• Review the accounts receivable report bi-weekly and assist with efficiency reports
• Manage accessory pick ups and scheduling
• Maintain data integrity and track entries in Monday CRM
• Organize and update SOP documents as needed
• Assist clients with billing inquiries in teamwork with accounting
• Manage incoming calls, qualify new leads based on timing and budget, and execute warm handoffs to sales personnel
• Articulate and sell our luxury home staging and leasing services and programs to potential clients.
• Assist with sales administration tasks as needed
• Marketing & Brand Support
  • Monitor ongoing project progress to support marketing initiatives
  • Assist with copywriting, proofreading, and generating ideas for marketing campaigns
  • Coordinate client appreciation efforts
  • Handle other administrative duties as assigned by management

NON-ESSENTIAL FUNCTIONS

Other duties as assigned by Manager.

Required Education and Experience

• Bachelor's Degree or equivalent
• 2-4 years experience in an Administrative Role. Inside sales experience is a strong plus
• A proactive individual who can anticipate sales and office needs- able to recommend innovative ideas and new procedures.
• Solid organizational skills
• Highly computer literate, with strong working knowledge of Microsoft Outlook, Office, Excel, PowerPoint, Teams, and Monday CRM
• Able to multitask with changing priorities and proficient in time management skills to meet frequent deadlines
• Detail oriented responsibilities

Hours

Monday -Friday Business Hours

Benefits

Fashion Furniture Rental cares about our employees! Not only do we offer great benefits to our full time employees (Medical, Dental, Vision, 401K, and Fitness Reimbursements), we offer a fun and friendly working environment! We like to reward hard work by doing things such as an Employee Appreciation Week, treats just because, and activities to bring our team together!

Fashion Furniture Rental is an Equal Opportunity Employer

Check us out: https://www.fashionfurniture.com/careers/