Administrative Assistant - Parker Rose Design

ADP, Inc.; San Diego (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Fashion Furniture Rental is seeking an Administrative Assistant in San Diego to serve as the hub for incoming leads and all sales support, keeping operations smooth and accurate across departments.

The ideal candidate has a Bachelor's degree, 2–4 years in administration (inside sales is a plus), and strong MS Office skills plus Monday CRM and SharePoint experience. This full-time role includes competitive benefits and regular Monday–Friday hours.

Qualifications

• Bachelor's Degree or equivalent.
• 2-4 years experience in an Administrative Role; inside sales experience is a strong plus.
• Proactive and able to anticipate sales and office needs; suggest innovative ideas and new procedures.
• Solid organizational skills.
• Proficient in MS Outlook, Office, Excel, PowerPoint, Teams, and Monday CRM.
• Able to multitask with changing priorities and meet deadlines.
• Detail oriented responsibilities.

Responsibilities

• Serve as point person for incoming leads and administrative tasks.
• Enter client contract documents into SharePoint.
• Collect initial payments and communicate receipts to clients.
• Coordinate vendor purchases and track project items.
• Schedule full pickups and client communications for house accounts.
• Assist with sales administration tasks as needed.
• Maintain data integrity in Monday CRM.
• Organize SOP documents and assist with billing inquiries.
• Qualify new leads based on timing and budget; hand off to sales.

Skills

Microsoft Outlook

Microsoft Office

Excel

PowerPoint

Teams

Education

Bachelor's Degree or equivalent

Tools

Monday CRM

SharePoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Corporate, San Diego, CA, US

3 days ago Requisition ID: 1174

Salary Range: $26.00 To $30.00 Hourly

Role Overview

We are looking for a detail-oriented and efficient Administrative Assistant to serve as the point person for incoming leads, and all administrative functions at Parker Rose Design. In this role, you will streamline daily operations, connect project flow between departments, optimize business processes, and ensure accuracy across all administrative tasks from the sales team.

Key Responsibilities

• Office Operations & Logistics
• Enter client contract documents into SharePoint
• Collect initial payment & communication to clients of receipt
• Coordinate vendor purchasing for specific projects, track incoming items, and collaborate with warehouse team for project pulls
• Schedule Full Pick Ups & Client Communication for House Accounts
• Assist will Full Pick Ups requested by Business Development team
• Review the accounts receivable report bi-weekly and assist with efficiency reports
• Manage accessory pick ups and scheduling
• Maintain data integrity and track entries in Monday CRM
• Organize and update SOP documents as needed
• Assist clients with billing inquiries in teamwork with accounting
• Manage incoming calls, qualify new leads based on timing and budget, and execute warm handoffs to sales personnel
• Articulate and sell our luxury home staging and leasing services and programs to potential clients.
• Assist with sales administration tasks as needed
• Marketing & Brand Support
  • Monitor ongoing project progress to support marketing initiatives
  • Assist with copywriting, proofreading, and generating ideas for marketing campaigns
  • Coordinate client appreciation efforts
  • Handle other administrative duties as assigned by management

NON-ESSENTIAL FUNCTIONS

Other duties as assigned by Manager.

Required Education and Experience

• Bachelor's Degree or equivalent
• 2-4 years experience in an Administrative Role. Inside sales experience is a strong plus
• A proactive individual who can anticipate sales and office needs- able to recommend innovative ideas and new procedures.
• Solid organizational skills
• Highly computer literate, with strong working knowledge of Microsoft Outlook, Office, Excel, PowerPoint, Teams, and Monday CRM
• Able to multitask with changing priorities and proficient in time management skills to meet frequent deadlines
• Detail oriented responsibilities

Hours

Monday - Friday Business Hours

Benefits

Fashion Furniture Rental cares about our employees! Not only do we offer great benefits to our full time employees (Medical, Dental, Vision, 401K, and Fitness Reimbursements), we offer a fun and friendly working environment! We like to reward hard work by doing things such as an Employee Appreciation Week, treats just because, and activities to bring our team together!

• Medical, Dental, Vision, 401K, and Fitness Reimbursements
• Employee Appreciation Week, treats just because, and activities to bring our team together!

Fashion Furniture Rental is an Equal Opportunity Employer

Check us out: https://www.fashionfurniture.com/careers/