Administrative Assistant & Outreach Coordinator

LifeSouth Community Blood Centers; Birmingham (AL); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Generous Paid Time Off (PTO)

Medical, dental, and vision insurances

Health Savings Account (HSA) with 401k

Life insurance

Access to wages prior to pay day

Job summary

LifeSouth Community Blood Centers is seeking an Administrative Assistant in Birmingham, AL. You will manage the District Director’s calendar, draft correspondence, and produce promotional materials for blood drives while maintaining department inventories.

The role requires strong organization, Excel/Word/PowerPoint proficiency, and the ability to work independently or with a team. This is a full-time position with benefits and a background check required.

Qualifications

• High school diploma or GED.
• Valid driver’s license and LifeSouth eligibility.
• Strong written and spoken communication skills.
• Ability to work independently and as part of a team.
• Excellent organization with multi‑tasking and turnaround ability.
• Advanced knowledge of Word, Excel, Outlook and PowerPoint.
• Ability to follow moderately complex oral and written instructions.
• One to two years of related experience preferred.

Responsibilities

• Maintain and organize the District Director’s calendar, meeting and travel schedule.
• Draft correspondence, answer phones, coordinate mailing, and handle inquiries and requests from internal and external sources on the District Director’s behalf.
• Produce promotional materials for all blood drives including posters, fliers, paycheck stuffers, and table tents. Materials must be typed, laid out and printed.
• Maintain inventory and supplies for the district’s Recruitment and Retention Department.
• Track and complete bulk mailings for blood drives.
• Write thank you letters.
• Assist with on-site recruitment.
• Confirm drives and public relations requirements.
• Manage, maintain and organize confidential materials including a filing system of electronic and hard copy materials.
• Prepare and assemble reports, documents and other publications, as appropriate.

Skills

Communication

Independent worker

Organization

Time management

Team player

Education

High school diploma or GED

Driver’s license

Experience preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

LifeSouth Community Blood Centers is seeking an Administrative Assistant in Birmingham, AL. You will manage the District Director’s calendar, draft correspondence, and produce promotional materials for blood drives while maintaining department inventories.

The role requires strong organization, Excel/Word/PowerPoint proficiency, and the ability to work independently or with a team. This is a full-time position with benefits and a background check required.