Administrative Assistant

LifeSouth Community Blood Centers; Birmingham (AL); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Generous Paid Time Off (PTO)

Medical, dental, and vision insurances

Health Savings Account (HSA) with 401k

Life insurance

Access to wages prior to pay day

Job summary

LifeSouth Community Blood Centers is seeking an Administrative Assistant in Birmingham, AL. You will manage the District Director’s calendar, draft correspondence, and produce promotional materials for blood drives while maintaining department inventories.

The role requires strong organization, Excel/Word/PowerPoint proficiency, and the ability to work independently or with a team. This is a full-time position with benefits and a background check required.

Qualifications

• High school diploma or GED.
• Valid driver’s license and LifeSouth eligibility.
• Strong written and spoken communication skills.
• Ability to work independently and as part of a team.
• Excellent organization with multi‑tasking and turnaround ability.
• Advanced knowledge of Word, Excel, Outlook and PowerPoint.
• Ability to follow moderately complex oral and written instructions.
• One to two years of related experience preferred.

Responsibilities

• Maintain and organize the District Director’s calendar, meeting and travel schedule.
• Draft correspondence, answer phones, coordinate mailing, and handle inquiries and requests from internal and external sources on the District Director’s behalf.
• Produce promotional materials for all blood drives including posters, fliers, paycheck stuffers, and table tents. Materials must be typed, laid out and printed.
• Maintain inventory and supplies for the district’s Recruitment and Retention Department.
• Track and complete bulk mailings for blood drives.
• Write thank you letters.
• Assist with on-site recruitment.
• Confirm drives and public relations requirements.
• Manage, maintain and organize confidential materials including a filing system of electronic and hard copy materials.
• Prepare and assemble reports, documents and other publications, as appropriate.

Skills

Communication

Independent worker

Organization

Time management

Team player

Education

High school diploma or GED

Driver’s license

Experience preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Do you have a passion for saving lives and making a difference in your community? Are you highly organized, details oriented, and have excellent time management skills?

LifeSouth Community Blood Centers is currently seeking an outgoing individual to join our team as an Administrative Assistant in Birmingham, AL. This position is responsible for producing promotional materials, maintaining inventory for the Recruitment and Retention Department and for completing bulk mailings for blood drives. The selected candidate will also be responsible for providing high-level administrative support to the District Director.

Our Benefits

• Generous Paid Time Off (PTO) plan
• Medical, dental, and vision insurances available to full-time employees the first of the month after 60 days
• Medical premium discount based on rate of pay
• Supplemental insurances including life, cancer, accident, and disability
• Access to mental wellness resources and counseling through telehealth
• Free basic life insurance for full-time employees
• Health Savings Account (HSA) with employer match each pay period
• Employer funded retirement plan for vested employees & 403b offered
• Access to wages prior to pay day

Responsibilities Include (but not limited to)

• Maintain and organize the District Director’s calendar, meeting and travel schedule
• Draft correspondence, answer phones, coordinate mailing, and handle inquiries and requests from internal and external sources on the District Director’s behalf
• Produce promotional materials for all blood drives including posters, fliers, paycheck stuffers, and table tents. Materials must be typed, laid out and printed
• Maintain inventory and supplies for the district’s Recruitment and Retention Department
• Track and complete bulk mailings for blood drives
• Write thank you letters
• Assist with on-site recruitment
• Confirm drives and public relations requirements
• Manage, maintain and organize confidential materials including a filing system of electronic and hard copy materials
• Prepare and assemble reports, documents and other publications, as appropriate

Qualifications

• High school diploma or GED
• Valid driver’s license. Must also meet and maintain LifeSouth driver’s eligibility requirements
• Ability to communicate effectively, both orally and in writing
• Ability to work both independently and as a team member
• Ability to organize and complete multiple assignments with precision and quick turnaround
• Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint
• Ability to follow moderately complex oral and written instructions
• One to two years of related experience preferred

Who We Are

LifeSouth is a non-profit community blood bank serving more than 150 hospitals in Alabama, Florida, Georgia, and Tennessee. We are committed to meeting the blood supply needs of hospitals and their patients by providing the highest quality blood components and services. With more than 45 donor centers, 55 bloodmobiles and 2,000 blood drives a month, our LifeSouth team is dedicated to making sure the blood is there when you or your family is in need.

Our Mission

To provide a safe blood supply that meets or exceeds the needs in each community we serve and to provide a variety of services in support of ongoing and emerging blood and transfusion related activities.

This is a full-time position. Starting salary range is $16.00 - $17.60 an hour. Criminal background check and drug screen required upon conditional offer of hire. Equal Opportunity/Affirmative Action Employer/Drug-Free/Tobacco Free Workplace.

The position description may not include all the duties and responsibilities of the job. Duties and responsibilities that are not listed, but which the employee may be expected to perform, will fall within the scope of the skills, knowledge and training for the position.

LifeSouth is a Drug-Free and Tobacco-Free Workplace. LifeSouth is a VEVRAA Federal Contractor as well as an affirmative action employer and provides equal opportunity to all persons, regardless of race, religion, age, gender, disability, status as a protected veteran, national origin, color, or any other classification in accordance with federal, state, and local statutes, regulations, and ordinances. Veterans are encouraged to self-identify as LifeSouth desires to provide protected veterans priority referrals for open positions. LifeSouth complies with all laws and regulations associated with the Family Medical Leave Act (FMLA) and the Americans with Disability Act (ADA). LifeSouth is an E-Verify employer.

If you require any assistance to complete the application process or during the interview due to a disability, please contact the LifeSouth region where you are applying or call 1-888-795-2707 to request an accommodation. Applications may be completed at a LifeSouth facility or mailed to corporate headquarters in lieu of the on-line application process.