Administrative Assistant: Organized Ops & Projects

Colliers; City of Rochester (NY); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

401(k) match

Paid time off

Education reimbursement

Mentorship program

Job summary

Colliers Engineering & Design in Rochester, NY seeks an Administrative Assistant to provide intermediate office support, manage calendars, prepare documents, and handle confidential information. The role may include billable project work and liaison with Corporate Services to keep operations running smoothly.

The ideal candidate has an Associates degree or related training, 0–3+ years of experience, strong MS Office skills, and a proactive, organized approach to multitasking in a professional

Qualifications

• Associates or related training; 0–3+ years office experience.
• Notary public preferred.
• Proficient in MS Office/O365 applications.

Responsibilities

• Perform scanning and filing duties.
• Assist in preparing mail and packages for delivery.
• Prepare and distribute letters, memos, and reports.
• Schedule meetings, manage calendars and minutes.
• Coordinate with clients and guests and handle calls.
• Support HR with new hire tasks and workspace setup.
• Maintain internal and client databases and support project processes.
• Assist in BST, Concur & Unanet tasks as assigned.

Skills

Organizational skills

Multi-tasking

Problem solving

Proactive

Education

Associate degree

Tools

MS Office

Job description

Colliers Engineering & Design in Rochester, NY seeks an Administrative Assistant to provide intermediate office support, manage calendars, prepare documents, and handle confidential information. The role may include billable project work and liaison with Corporate Services to keep operations running smoothly.

The ideal candidate has an Associates degree or related training, 0–3+ years of experience, strong MS Office skills, and a proactive, organized approach to multitasking in a professional