Administrative Assistant – Operations & Coordination

Colliers; Georgia; On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid parental and military leave

Company match 401(k)/Roth

Paid time off

Education reimbursement

Mentorship program

Wellness program

Philanthropic opportunities

Job summary

Colliers Engineering & Design is seeking an Administrative Assistant to support the Atlanta, GA office. You will be a trusted resource, providing administrative and operational support to keep activities running smoothly.

You may assist with confidential duties and billable project work as needed. The role emphasizes organization, accuracy, and proactive communication, with responsibilities spanning scheduling, document preparation, mail handling, and database maintenance.

Qualifications

• Associates or related training completed.
• 0-3+ years of related office experience.
• Notary public preferred.
• Proficient in Microsoft Office Suite/O365.
• Ability to problem-solve and handle confidential information.
• Read, write and understand English for business communications.

Responsibilities

• Perform scanning and filing duties.
• Assist in preparing mail and outside packages for delivery; coordinate hand deliveries when needed.
• Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials.
• Scan, save and distribute all incoming mail to the appropriate person.
• Schedule and organize meetings and events; manage calendars; prepare and distribute minutes; arrange catering as needed.
• Manage telephone calls for assigned staff.
• Enforce Colliers Engineering & Design standards for file structure and templates.
• Office maintenance; order supplies; troubleshoot equipment.
• Assist with BST, Concur & Unanet tasks (timesheets, expenses, project initiation).
• Assist HR with new hire workspace setup.
• Act as a liaison with Corporate Services.
• Communicate with clients as directed by Project Manager.
• Submit and receive deliverables via various processes.
• Update and maintain internal and client databases.
• Complete additional tasks as needed.

Skills

Organizational skills

Prioritization

Multitasking

Problem-solving

Professionalism

Education

Associates/Vocational or related training

Tools

Microsoft Office 365

Job description

Colliers Engineering & Design is seeking an Administrative Assistant to support the Atlanta, GA office. You will be a trusted resource, providing administrative and operational support to keep activities running smoothly.

You may assist with confidential duties and billable project work as needed. The role emphasizes organization, accuracy, and proactive communication, with responsibilities spanning scheduling, document preparation, mail handling, and database maintenance.