Administrative Assistant - Office & Processes Champion

Colliers Engineering; City of Rochester (NY); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k)/Roth with company match

Paid time off including parental and军人

Education reimbursement

Mentorship program

Wellness program

Job summary

Colliers Engineering & Design is seeking an Administrative Assistant to support our Rochester, NY office and keep operations running smoothly. The role includes handling confidential duties, preparing mail and documents, and assisting with HR tasks and project-related processes.

The ideal candidate will have strong organizational skills, proficiency with Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment. 0-3+ years of office experience preferred.

Qualifications

• Associates/Vocational or related training education.
• 0-3+ years of related office experience.
• Notary public preferred.

Responsibilities

• Perform scanning and filing duties.
• Assist in preparing mail and outside packages for delivery.
• Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials.
• Schedule and organize meetings and calendar management.
• Manage telephone calls for assigned staff.
• Enforce Colliers Engineering & Design standards for file structure and templates.
• Office maintenance and supply ordering; troubleshoot equipment.
• Assist BST, Concur & Unanet tasks (timesheets, expenses, project initiation).
• Assist Human Resources with new hire workspace setup.
• Act as a liaison with Corporate Services.
• Communicate with clients as directed by Project Manager.
• Assist with submitting and receiving deliverables and updating databases.

Skills

Organizational skills

Microsoft Office Suite

Problem solving

Resourceful and proactive

Professionalism with confidential info

English proficiency

Process improvement

Remote management support

Education

Associate degree or vocational training

Tools

Microsoft Office 365

Job description

Colliers Engineering & Design is seeking an Administrative Assistant to support our Rochester, NY office and keep operations running smoothly. The role includes handling confidential duties, preparing mail and documents, and assisting with HR tasks and project-related processes.

The ideal candidate will have strong organizational skills, proficiency with Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment. 0-3+ years of office experience preferred.