Administrative Assistant - Operations - Day Shift (Lakeland)

Sysco; Lakeland (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Sysco in Lakeland, FL is seeking an organized administrative professional to be the primary liaison for drivers and the sales team. The role processes labels and invoices, coordinates office services, and maintains records and reporting.

The position requires strong computer skills (Excel & Word), attention to detail, multitasking ability, and excellent communication. Work hours are Mon-Fri, 6:00am-2:30pm in a fast-paced office environment.

Qualifications

• High School Diploma or GED and 1+ year of administrative experience.
• Proficient with Microsoft Excel and Word.
• Strong organizational, communication, and time-management skills; multitask effectively.

Responsibilities

• Track and process invoices to ensure correct billing for toner, paper, forms and labels.
• Maintain and create systems and procedures to aid in the control of: Budget; Vacation hours; Misc records keeping.
• Track and prepare all departmental telephone bills for payment.
• Track and maintain maintenance and service agreements.
• Set up and remove users for Office Depot and in line faxes.
• Set up and update vendor information as needed.
• Perform other duties as assigned.

Skills

Excel

Word

Analytical skills

Organizational skills

Communication

Time management

Problem solving

Multitasking

Education

High School Diploma or GED

Job description

Mon-Fri 6:00am-2:30pm

SUMMARY

This role will be the primary point of contact/liaison for drivers and sales. Performs a variety of administrative functions by processing labels and invoices, coordinating office services, operational reporting, records control, systems administration, compliance documentation, and special administrative projects, as described in the essential duties.

KNOWLEDGE, SKILLS, AND ABILITIES

Required High School Diploma or GED and 1+ year of applicable experience working in an administrative role. Solid understanding of basic computer operations, strong analytical skills, computer literate (intermediate level- Excel & Word), organizational skills and the ability to problem solve, multitask, prioritize and work independently. Excellent communication and time management skills.

ESSENTIAL DUTIES

• Track and process invoices to ensure correct billing for toner, paper, forms and labels.
• Maintain and create systems and procedures to aid in the control of:
  • Budget
  • Vacation hours
  • Misc records keeping.

• Track and prepare all departmental telephone bills for payment.
• Track and maintain maintenance and service agreements.
• Set up and remove users for Office Depot and in line faxes.
• Set up and update vendor information as needed.
• Perform other duties as assigned.