Administrative Assistant – Onsite, Paid Weekly, Growth Path

Emerald Transformer; Phoenix (AZ); On-site; USD 42,000 - 46,000; Full time

Job summary

Emerald Transformer is seeking an Administrative Assistant to support the office and General Manager with clerical, accounting, and reporting tasks on a full-time onsite basis in Phoenix, AZ. The role requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

You will handle communications, prepare reports, assist with accounts receivable, and support daily financial administration.

Qualifications

• High School Diploma required; Associate’s Degree preferred.
• Previous administrative or office support experience preferred.
• Experience supporting accounting, accounts receivable, or collections activities preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to manage multiple tasks, priorities, and details simultaneously.
• Excellent verbal and written communication skills.

Responsibilities

• Provide general administrative and clerical support to the office and General Manager, including document preparation, correspondence, and record maintenance.
• Prepare reports, memoranda, transcriptions, letters, and routine correspondence, including research and compilation of requested information.
• Support customer reporting and order processing activities, ensuring accuracy and timely completion.
• Prepare, review, and distribute internal communications such as reports, order status updates, and information requests upon approval.
• Answer and route incoming telephone calls, take accurate messages, and ensure professional, courteous interactions with customers, vendors, and internal associates.
• Perform accounts receivable support functions, including invoicing assistance, customer account follow‑up, and collection calls as assigned.
• Assist with basic accounting and financial administrative tasks, including tracking payments, reconciling records, and supporting financial reporting needs.
• Sort, distribute, and manage incoming and outgoing mail, including departmental mail distribution and pickup.
• Operate office equipment such as copiers, fax machines, phones, and computer systems to support daily office needs.
• Provide general administrative support to departments as needed and perform other job‑related duties as assigned.

Skills

MS Office

Communication skills

Organization

Teamwork

Time management

Education

High School Diploma

Associate’s Degree preferred

Tools

Microsoft Excel

Job description

Emerald Transformer is seeking an Administrative Assistant to support the office and General Manager with clerical, accounting, and reporting tasks on a full-time onsite basis in Phoenix, AZ. The role requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

You will handle communications, prepare reports, assist with accounts receivable, and support daily financial administration.