Administrative Assistant – On-Site Office & Travel

Mehlville Fire Protection District; Green Park (MO); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

Pension plan

Vacation days

Personal Time Off

Holidays

Life insurance

Disability insurance

Tuition reimbursement

Employee assistance

New parent leave

Job summary

Mehlville Fire Protection District is seeking a detail-oriented Administrative Assistant to join its Administration team. This role interfaces with visitors, manages front-desk tasks, and supports day-to-day operations in a busy department.

Ideal candidates have an associate degree, 2+ years in administration, proficiency with Microsoft Office and Adobe, and strong organizational skills. On-site schedule is Monday through Friday, 8:00 am - 4:30 pm, with comprehensive benefits.

Qualifications

• Associate's degree in Office or Business Administration or equivalent education/experience.
• Minimum two years in an administrative role.
• Proficient with Microsoft Office and Adobe; proficient with office equipment.
• Experience with supply ordering and inventory control.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and deadlines; strong communication and interpersonal skills.
• Familiarity with medical terminology is a plus.
• Familiarity with accounting software is a plus.

Responsibilities

• Welcome visitors and greet guests.
• Answer, screen, route calls; take messages.
• Receive and distribute mail; arrange courier services.
• Provide directions to visitors and vendors.
• Manage EMS and Fire reports requests.
• Provide info to EMS billing company.
• Order office supplies for offices and employees.
• Accumulate receipts and summarize for payments.
• Manage petty cash.
• Arrange conference and training registrations and travel.
• Perform general administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Medical terminology

Discretion and judgment

Self-starter

Education

Associate's degree in Office/Business Administration

Tools

Microsoft Office

Excel

Word

Outlook

Adobe

Accounting software

Job description

Mehlville Fire Protection District is seeking a detail-oriented Administrative Assistant to join its Administration team. This role interfaces with visitors, manages front-desk tasks, and supports day-to-day operations in a busy department.

Ideal candidates have an associate degree, 2+ years in administration, proficiency with Microsoft Office and Adobe, and strong organizational skills. On-site schedule is Monday through Friday, 8:00 am - 4:30 pm, with comprehensive benefits.