Administrative Assistant

Mehlville Fire Protection District; Green Park (MO); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

Pension plan

Vacation days

Personal Time Off

Holidays

Life insurance

Disability insurance

Tuition reimbursement

Employee assistance

New parent leave

Job summary

Mehlville Fire Protection District is seeking a detail-oriented Administrative Assistant to join its Administration team. This role interfaces with visitors, manages front-desk tasks, and supports day-to-day operations in a busy department.

Ideal candidates have an associate degree, 2+ years in administration, proficiency with Microsoft Office and Adobe, and strong organizational skills. On-site schedule is Monday through Friday, 8:00 am - 4:30 pm, with comprehensive benefits.

Qualifications

• Associate's degree in Office or Business Administration or equivalent education/experience.
• Minimum two years in an administrative role.
• Proficient with Microsoft Office and Adobe; proficient with office equipment.
• Experience with supply ordering and inventory control.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and deadlines; strong communication and interpersonal skills.
• Familiarity with medical terminology is a plus.
• Familiarity with accounting software is a plus.

Responsibilities

• Welcome visitors and greet guests.
• Answer, screen, route calls; take messages.
• Receive and distribute mail; arrange courier services.
• Provide directions to visitors and vendors.
• Manage EMS and Fire reports requests.
• Provide info to EMS billing company.
• Order office supplies for offices and employees.
• Accumulate receipts and summarize for payments.
• Manage petty cash.
• Arrange conference and training registrations and travel.
• Perform general administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Medical terminology

Discretion and judgment

Self-starter

Education

Associate's degree in Office/Business Administration

Tools

Microsoft Office

Excel

Word

Outlook

Adobe

Accounting software

Job description

Career Opportunities with Mehlville Fire Protection District

A great place to work.

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Mehlville Fire Protection District is seeking a detail-oriented and motivated Administrative Assistant to join its Administration team. This role is perfect for someone who enjoys interfacing with others, staying organized, and providing essential support for day-to-day business operations. This position provides a great opportunity to build a long-term, stable, and rewarding career.

Job Responsibilities:

• Welcome visitors, employees, vendors, and guests with a friendly, positive demeanor
• Answer, screen, and route incoming phone calls promptly and professionally, taking and relaying messages as needed
• Receive, sort, and distribute incoming mail and packages. Coordinate outgoing mail and courier/delivery services
• Provide directions to visitors and delivery vendors based on established procedures
• Manage attorney/patient requests for Emergency Medical Service (EMS) and Fire reports
• Provide information to third-party EMS billing company (payments, correspondence, liens, lien releases, etc.)
• Order supplies for offices, engine houses, and employees
• Accumulate credit card receipts and summarize for monthly payment
• Manage petty cash
• Make registration and travel arrangements for conferences and trainings
• Perform general administrative support or other duties as assigned

Qualifications:

• Associate's degree in Office or Business Administration and two or more years' experience in an administrative role (or an equivalent education and experience)
• Proficient with Microsoft Office (Excel, Word, Outlook, etc.) and Adobe
• Proficient with office equipment (copier, postage meter, etc.)
• Experience with supply ordering and inventory control
• Excellent attention to detail and organizational skills
• Ability to manage multiple tasks and deadlines
• Strong communication and interpersonal skills
• Familiarity with medical terminology is a plus
• Familiarity with accounting software is a plus
• Punctual and dependable. Self-starter with the ability to work with minimal supervision.
• Ability to exercise discretion and good judgment in confidential matters.
• Ability to work on-site Monday through Friday, 8:00 am - 4:30 pm

Wages:

$26.44 - $31.25 per hour ($55,000 - $65,000 annually)

Benefits Include:

• 100% paid health insurance premiums for you and your family; maximum annual out-of-pocket expenses are $3,000 per participant or $6,000 for family
• 100% paid dental and vision insurance premiums for you and 50% for family
• Wellness program and ability to earn $1,200 annually for your health savings account
• Pension plan with 8% employer contribution, which increases with tenure to 11%
• Additional 2% pension plan employer match with 2% deferred employee contribution
• 10 Vacation days per year, prorated in hire year
• 12 Personal Time Off (PTO) days per year, prorated in hire year
• 8 paid holidays per year
• 100% paid $100,000 life insurance
• 100% reimbursed long-term disability insurance
• 100% paid $20,000 Critical Illness coverage
• Annual tuition reimbursement up to $5,000 per year
• 100% paid Employee Assistance Plan
• Paid New Parent Leave, Funeral Leave, and Cancer Diagnosis Leave
• Voluntary Dependent Care and Limited Health Care flexible tax-saving spending accounts available
• Voluntary Accidental Death & Dismemberment, Short-Term Disability, and Term Life Insurance available