Administrative Assistant — On-Site & Executive Support

VetJobs; North Chicago (IL); On-site; USD 33,000 - 59,000; Full time

Job summary

VetJobs is seeking an experienced administrative professional for an on-site role in North Chicago, supporting AbbVie\u2019s patient access teams.

You will handle phones, calendar management, travel scheduling, document prep, presentations, and onboarding for new staff, with sensitivity to confidential information. This role requires 1+ year of admin experience and solid MS Office knowledge.

Qualifications

• High School diploma or equivalent; Some college preferred.
• 1+ years admin experience or equivalent.
• Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Responsibilities

• Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
• Provides general administrative support. May provide back up support to higher-level management as needed.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and handles confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Orders business cards and stationery.
• Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision.

Skills

Microsoft Office Suite

Delta View

Adobe Acrobat

Visio

OrgPlus

Lotus Notes

Outlook

Education

High School diploma or equivalent

Some college preferred

Tools

Delta View

Adobe Acrobat

Visio

OrgPlus

Lotus Notes

Outlook

Job description

VetJobs is seeking an experienced administrative professional for an on-site role in North Chicago, supporting AbbVie\u2019s patient access teams.

You will handle phones, calendar management, travel scheduling, document prep, presentations, and onboarding for new staff, with sensitivity to confidential information. This role requires 1+ year of admin experience and solid MS Office knowledge.