Executive Administrative Assistant

AbbVie; North Chicago (IL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

AbbVie in North Chicago, IL seeks an Administrative Assistant to support OneHUB and teams dedicated to helping patients access AbbVie’s medicines. The role handles phones, calendars, travel, correspondence, and meeting logistics, with a focus on confidential information and cross-functional coordination.

The ideal candidate brings 1+ year admin experience and strong knowledge of Microsoft Office, with the ability to prepare presentations and manage onboarding for new staff.

Qualifications

• High School diploma or equivalent.
• 1+ years previous admin experience or equivalent.
• Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements

Responsibilities

• Provides general administrative support.
• Handles phones, calendar management, travel planning, and correspondence.
• Prepares presentations from source materials and coordinates meetings.
• Coordinates new employee onboarding and office setups.
• Manages confidential information and liaises with executives.
• May train/coordinate work for new administrative assistants.

Skills

Administrative experience

Communication

Organizational skills

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Delta View

Adobe Acrobat

Visio

OrgPlus

Lotus Notes/Outlook

Job description

AbbVie in North Chicago, IL seeks an Administrative Assistant to support OneHUB and teams dedicated to helping patients access AbbVie’s medicines. The role handles phones, calendars, travel, correspondence, and meeting logistics, with a focus on confidential information and cross-functional coordination.

The ideal candidate brings 1+ year admin experience and strong knowledge of Microsoft Office, with the ability to prepare presentations and manage onboarding for new staff.