Administrative Assistant & Office Support Specialist

JSC Federal Credit Union; Webster, Northern (TX, KY); Hybrid; USD 34,000 - 48,000; Full time

Job summary

Wellby is seeking an Administrative Assistant to provide professional administrative, clerical, and operational support to assigned departments in Webster, TX. The role includes coordinating meeting logistics, preparing materials, maintaining records, and handling routine transactions with discretion and confidentiality.

The candidate will support executives and departments, manage filings, and assist with projects and events to ensure efficient daily operations and excellent member service.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum 2 years administrative/clerical/office support experience.
• Proficient in Microsoft Office; ability to learn new software quickly.
• Experience in a financial institution, credit union, or banking environment preferred.
• Must be bondable and able to maintain confidentiality.

Responsibilities

• Coordinate meeting logistics: calendar invites, room reservations, virtual setup, agendas, materials, and follow-up.
• Assist with executive, leadership, Board, or committee meeting preparation and logistics.
• Handle routine communications, inquiries, and requests with professionalism.
• Maintain organized filing systems and confidentiality of records.
• Manage office supplies, vendor communications, and equipment maintenance requests.
• Process routine transactions: invoices, purchase requests, expense reports, and travel arrangements.

Skills

Microsoft Office Suite

Meeting scheduling

Records management

Confidentiality

Stakeholder communication

Team collaboration

Education

High school diploma or equivalent

Associate degree in Business Administration/Office Management (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook/Teams

Copiers/Projection equipment/AV

Job description

Wellby is seeking an Administrative Assistant to provide professional administrative, clerical, and operational support to assigned departments in Webster, TX. The role includes coordinating meeting logistics, preparing materials, maintaining records, and handling routine transactions with discretion and confidentiality.

The candidate will support executives and departments, manage filings, and assist with projects and events to ensure efficient daily operations and excellent member service.