Administrative Assistant - Office Pool (Temporary)

Boston College; Boston (MA); On-site; USD 25,000 - 33,000; Full time

Job summary

Boston College is seeking candidates for its Administrative Office Temp Pool in Chestnut Hill, MA. Roles involve general administrative support, data entry, and customer service across departments, with hours ranging from 5 to 35 per week depending on demand.

The position requires strong organization, proficiency in MS Office and Google Workspace, and the ability to handle confidential information, while offering a flexible, on-site work environment and opportunities across university offices.

Qualifications

• Strong organizational and multitasking abilities.
• Proficiency in office software (MS Office, Google Workspace).
• Excellent verbal and written communication skills.
• Ability to multi-task and follow through.
• Adaptability to different work environments and teams.
• Attention to detail and handling confidential information professionally.

Responsibilities

• Perform general administrative and clerical duties, including data entry and record-keeping.
• Utilize office technology to manage files, compile reports, and process information.
• Organize and maintain physical and digital records for easy retrieval.
• Greet visitors and provide information, directing inquiries accordingly.
• Handle mail distribution and scheduling support.
• Operate office equipment and support communications.

Skills

Organizational skills

Multitasking

Office software proficiency

Verbal communication

Written communication

Adaptability

Attention to detail

Confidential information handling

Tools

Microsoft Office Suite

Google Workspace

Job description

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Position Details:
Location: Chestnut Hill, MA – Onsite
Length of Assignment: Varies based on assignment and hours per week worked.
Hours: 5–35 hours per week, depending on availability and demand
Competitive salary commensurate with relevant experience.

Administrative Office Temp Pool

The Administrative Office Temp Pool provides temporary administrative, secretarial, and office support across various departments. Individuals in this pool may be assigned to short-term or long-term placements based on organizational needs. The length of an assignment is usually determined at the time a request is made by the department, but it can extend beyond or end prior to the original request.

Key Responsibilities

• Perform general administrative and clerical duties, including data entry, document preparation, and record-keeping.
• Utilize office technology and software to manage files, compile reports, and process information.
• Organize and maintain physical and digital records for easy retrieval.
• Greet and assist visitors, students, and staff, providing information and directing inquiries appropriately.
• Handle incoming and outgoing mail distribution.
• Assist with scheduling, calendar management, and office communications.
• Operate office equipment, including phones, printers, copiers, and scanners.
• Provide customer service and engage in public-facing interactions to share or clarify information about department activities.

Requirements

• Strong organizational and multitasking abilities.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Excellent verbal and written communication skills.
• Ability to multi-task and have good follow through
• Ability to adapt to different work environments and team dynamics.
• Attention to detail and the ability to handle confidential information professionally.

Assignments in this temp pool vary in length and scope, offering a flexible work environment for individuals with administrative skills and experience.

Closing Statement

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.