Administrative Assistant - Temp Pool

Oberlin College Development; Oberlin (OH); Hybrid; USD 2,066,000 - 3,031,000; Full time

Job summary

Oberlin College is recruiting temporary administrative assistants for the administrative temp pool. These positions offer short- or long-term assignments across various offices on campus.

Experienced administrative staff are sought for flexible duties and to support diverse departments as needed. Responsibilities include reception, records management, event support, budgeting assistance, and website upkeep.

Qualifications

• High school diploma and at least three years in a fast-paced office.
• Strong written and verbal communication; attention to grammar.
• Typing speed 40 wpm with accuracy; proficient in Word and Excel.

Responsibilities

• Serve as receptionist (answer calls, greet visitors).
• Create, organize, and maintain departmental records and files.
• Compose routine correspondence; prepare announcements and publications.
• Assist in organizing departmental events; schedule rooms and catering.
• Maintain office equipment and supplies; process requisitions.
• Manage budgets and invoices; handle petty cash and payments.
• Maintain and update website.
• Oversee student employees; handle payroll paperwork.

Skills

Typing 40 wpm

Microsoft Word

Microsoft Excel

Communication

Data entry

Education

High school diploma

Tools

Database software

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Please see Special Instructions for more details.

Review of applications will begin immediately. Applicants would need to be available to work sporadically and may have periods in which there are no assignments available. This a temporary pool position to cover for those on leave of absence or for other vacancies. Applicants who meet the required qualifications will be brought in for computer testing (keyboarding, MS Word & Excel) after their application has been reviewed. Temporary administrative assistants who perform well, have been hired into FT positions at Oberlin College.

Announcement Information

Job Summary

Oberlin College is recruiting temporary administrative assistants for the administrative temp pool. The administrative assistants work assignments with varying lengths of time in any office within the College and may experience periods of time in wait for the next assignment. If you enjoy a challenge and want to provide support to different areas on our beautiful campus, this is something that might interest you. We are looking for seasoned administrative staff who may enjoy short or long term assignments.

Responsibilities

Flexible duties which may include the following:

• Serve as receptionist (answer the telephone, handle mail, send and receive faxes and emails, provide message service, greet and direct students and visitors)
• Create, organize and maintain departmental records and files.
• Compose routine correspondence; prepare and edit announcements and/or publications.
• Assist in organizing departmental events; schedule appointments; make arrangements for meetings including scheduling rooms and catering.
• Maintain office equipment and inventory of office supplies; initiate requisitions for materials and supplies.
• Maintain departmental or project budgets and accounts including payment of invoices, reimbursements and related budget assistance; maintain petty cash; prepare payment requests.
• Maintain and update website.
• Oversee student employees; initiate and prepare forms and records including student payroll.

Qualifications

High school diploma with at least three years recent office experience in a fast-paced office setting; possess strong interpersonal and verbal and written communication skills; thorough knowledge of proper grammar, spelling and punctuation, office methods, procedures and practices; keyboarding speed of 40 wpm with emphasis on accuracy; proficiency in word processing (Microsoft Word) and spreadsheet programs (Microsoft Excel); attention to detail; familiarity with database software; must demonstrate skills and abilities specific to the position assignment.

Testing required prior to interview: Keyboarding (typing speed and accuracy): 40 wpm MS Basic Word, MS Excel

Compensation is commenserate with knowledge and experience.

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume

Optional Documents

• List of References

Supplemental Questions

• Are you willing to work a flexible work schedule and short assignments?

  (Open Ended Question)

• What website directed you to the Oberlin College job site?

  (Open Ended Question)

Office of Human Resources
Oberlin College
173 West Lorain Street
Oberlin OH 44074
http://new.oberlin.edu/office/human-resources/

Phone: [phone]
Fax: [phone]
Hours: M-F 8:00 a.m. - 5:00 p.m.
[e-mail]