Administrative Assistant: Office Ops & Scheduling

Langan Engineering & Environmental Services; Parsippany-Troy Hills (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Langan is seeking an Administrative Assistant to join its Parsippany office. This role provides essential administrative support to the entire office and partners with office leadership on project-driven tasks that drive operational success.

Responsibilities include scheduling, arranging travel, maintaining calendars, handling inquiries, and producing reports and presentations. Ideal candidate has 0–2 years in an administrative role and strong organizational skills.

Qualifications

• 0–2 years of Administrative Assistant experience
• Ability to maintain confidentiality
• Strong initiative and flexibility
• Excellent communication and interpersonal skills
• Strong attention to detail with analytical, multitasking, organizational, and judgment capabilities
• Ability to work independently and in a team

Responsibilities

• Schedules and coordinates meetings, events, interviews, and appointments
• Arranges complex travel plans and itineraries
• Maintains calendars and assists office management with daily priorities
• Retrieves and distributes messages and assists callers with inquiries
• Provides administrative support with filing, photocopying, scanning and faxing; prepares responses and distributes mailings
• Creates, edits and formats PowerPoint presentations, reports, and proposals
• Maintains contact lists, files, databases, and documents
• Assists with timesheets and expense reports; back-up for office services, IT, Marketing and HR

Skills

Administrative support

Confidentiality

Initiative

Communication

Multitasking

Organizational skills

Job description

Langan is seeking an Administrative Assistant to join its Parsippany office. This role provides essential administrative support to the entire office and partners with office leadership on project-driven tasks that drive operational success.

Responsibilities include scheduling, arranging travel, maintaining calendars, handling inquiries, and producing reports and presentations. Ideal candidate has 0–2 years in an administrative role and strong organizational skills.